A gathering of Standing Orders in the club's record. Use the quick links below to go right to what you'd like to know.

AKC Accreditation Committee • Ballots • Club Year • Club Incorporation • Code Of Ethics
Committee Year-End Reports • Directors • Election Ballots
Job Descriptions • Meetings • Meeting Agendas • Membership Approval Votes • Newsletter
Payments to Club (deposits) • Paypal • Performance & Activities Committee
Quorum Requirements • Rescue • Supported Entries • Time Limits
• Trophy Support at National Specialty • Website

AKC ACCREDITATION COMMITTEE: May 12, 2005: RESOLVED, that a temporary committee be created so the Bull Run ACD Club may make its application to the AKC for accreditation. The AKC Accreditation Committee will have wide latitude to gather and prepare information, to submit the application, and to schedule any required events. The committee's chair shall provide regular updates to the Board and the Membership on the process, and these updates will be published in the newsletters. The committee shall work with other club committees as needed, and will stand until the requirements for AKC accreditation have been satisfied.

BALLOTS: Please see your club Constitution & Bylaws for voting procedure.

BALLOT COUNTING COMMITTEE: April 20, 2005: Resolved, That a Ballot Committee shall be established as follows:
The Ballot Committee is a special/adhoc committee, at the Board's discretion.
The Chair of this Committee shall be a Board member with no compelling personal interest in the specific ballot votes at hand. The Chair shall be appointed by the Board. The Chair is free to select committee members from the roster of club members in good standing. The Committee shall consist of 3 members and its Chair may select up to 2 alternates.
The Ballot Committee shall meet at a time and place of their convenience, which may be independent of a club meeting. The Chair must announce the meeting publicly at least a week in advance to permit the attendance of interested club members.
The Ballot Committee Chair is responsible for preparing the Report of the Committee. This Report shall contain the current date, the names of the Committee members and the final vote tallies of the matter(s) at hand. In addition, the Report will list names of club members who cast valid votes, and names of those whose votes were invalidated. Votes are invalidated at the discretion of the Committee, which is obliged to follow Robert's Rules of Order on this matter. Any determination of "invalid" must be accompanied by a precise explanation.
Should the Ballot Committee be convened for counting election results of Officers or Directors, their meeting must take place after February 1st but before March 25th of that year. Their Report must be made within 24 hours to the Club Secretary or other preauthorized Board agent, and follow club bylaws for presentation to membership.
Should the Ballot Committee be convened for counting votes other than election of Officers or Directors, their meeting and reporting timeline shall be determined by the Board.
Once the Ballot Committee Report has been presented to the Club Secretary or preauthorized Board agent, the Secretary/agent must notify the Board within 24 hours of the full contents of the Report.
The Ballot Committee Chair must surrender all documentation and other related paperwork to the Club Secretary or preauthorized Board agent within one week of making its Report.

CLUB YEAR: April 6, 1994 Membership Meeting
Decision to end fiscal year May 31 so that membership will run June 1 - May 31

CLUB INCORPORATION: June 26, 1994 Board Meeting
Unanimous decision to incorporate in State of Virginia
Unanimous decision to purchase Sportsman's Insurance policy

CODE OF ETHICS: April 12, 1997 Membership Meeting
Motion made and seconded to close argument on the membership voting to change requirement that to be a member, you must sign COE to only breed AKC dogs.

February 22, 1998 Membership Meeting - NOTE: Results of membership vote - whether or not Bull Run will have a mandatory Code of Ethics (COE) as part of membership application - 28 votes total of our membership of 70. 16 voted to eliminate code; 12 to leave in place.

April 11, 1998 Membership Meeting (Club has 84 members) - Board had voted to appoint committee to draft voluntary Code of Ethics. Board approved the new membership application without mandatory Code of Ethics.

COMMITTEE YEAR-END REPORTS, MOTION, June 2004: To establish year-end reviews for each standing committee, provided by its Chair, to briefly cover the committee's activities for the past Club year. Reviews are due to the Club President no later than March 15 of each year: Motion made by Barb Finegan, 7/1/04; "aye" votes received from Barb, Eliz Hoch, Sharon Knapp, Rebecca Elder. Nay votes - none. Abstaining - none. No vote cast - Faith Mackert, Monica Shifflet, Wendy Plache. Motion passed.

DIRECTORS: October 1, 1994 Membership Meeting
Decision to have three regional directors: Northern, Central, and Southern
Motion made by Monica Shifflet, seconded by Penny Lewis
Officers will remain till next election in 1995 so that officers and board members do not turn over in the same year. Motion passed.

JOB DESCRIPTIONS FOR BOARD AND COMMITTEE CHAIRS: MOTION, August 2, 2004: To accept Job Descriptions for Board Members and Committee Chairs as listed here: Motion made by Barb Finegan on 8/2/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder. Nay votes - none. Abstaining - none. No vote cast - Monica Shifflet, Wendy Plache. Motion passed. Click here for the list of Job Descriptions

MEETINGS: October 1, 1994 Membership Meeting
Decision to have club meetings: February, April, June, August, October, December.

February 16, 1995 Board Meeting
Decided that annual meeting would be at Harrisburg, Pennsylvania show

MEETING AGENDAS: February 25, 2001 Membership Meeting
Motion: The Board publish a meeting agenda in advance of each Board meeting for member consideration. Changes will be posted to e-groups on a best-effort basis. Motion passed unanimously.

MEMBERSHIP APPROVAL VOTES: December 16, 2004, Online Board Vote
ORIGINAL TEXT OF STANDING RULE (December, 2001):
I, Wendy Plache, move that the Board adopt as a standing rule, the policy of giving the Board express authority to vote in new members when their applications have been submitted to the Membership Chair and a 30-day time period has lapsed (with no vote having taken place at a membership meeting.)
RESOLVED, that the Board revise the original standing rule to read as follows:
The Board has express authority to vote on new members when their applications have been submitted. This vote must be taken within 30 days of the application being presented to the Board. If a membership meeting is scheduled to be held within that same 30-day time period, the prospective member(s) will be voted on via secret ballot by the membership present at the meeting as per the bylaws. (Standing Order Revision, Approved December 2004)

CHANGING YOUR TYPE OF MEMBERSHIP:
For a membership upgrade:
Upgrading from "regular" - 1 vote; to "family" - 2 votes: Original member should submit new application (online or paper) with new add-on family member name. Original member signs as sponsor for new add-on member. Original member needs to attest if new add-on member is under or over 18 (for voting purposes only). Price difference for upgrade is to be paid with application.

If you are upgrading from "Associate" - no vote; to any other type of membership, please submit a new application (online or paper). Price difference for upgrade is to be paid with application.

For a membership downgrade:
If the member is downgrading from any higher-level selection (for example, from "family" - 2 votes; to "regular" - 1 vote; or down to "associate" - no vote) member should submit new application with their new choice of membership type. No refunds will be given for any price difference.

If we're within 30 days of a club meeting, the application goes to club members for approval as per our bylaws. If a meeting is more than 30 days away, it will be processed via the Board.

NEWSLETTER: October 1, 1994 Membership Meeting
Newsletter to be published January, March, May, July, September, November.

March 9, 2001 - Motion by Wendy Plache - for newsletter budget of $150 per issue ($900/year) with rescue contributing $200 for rescue issue. Motion passed.

June 16, 2001 - Motion by Faith Palmerton; seconded by Wendy Plache - that based on budgets submitted and current balance, the Rescue Fund will be allotted $3330; the Newsletter Fund $700; and the General Fund $684.84. Passed unanimously.

May 5, 2005 - RESOLVED, that publication of the Bull Session newsletter is amended to a quarterly basis, starting with the first issue in 2006. The 4 issues per year will be Spring, Summer, Fall, Winter. (passed unanimously)

PAYMENTS TO CLUB - DEPOSITING OF FUNDS, MOTION, July 2004: To establish a standing order that any payments made to BRACDC will be forwarded to the Treasurer within 7 days of receipt; and that the Treasurer will deposit payments into the BRACDC account within 7 days of receipt: Motion made by Barb Finegan on 7/20/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Monica Shifflet, Wendy Plache. Nay votes - none. Abstaining - none. No vote cast - none. Motion passed.

PAYPAL FOR MEMBER DUES/RENEWALS: July 13, 2003
The topic of offering the online payment service of Paypal to members for dues renewal has been batted about for a few months. Elizabeth Hoch expressed concern as Paypal takes a cut from every payment made; Bull Run would not be receiving the full membership renewal amount. Faith said we could simply charge a slight fee for online renewals to cover that charge, thereby not shorting the BR club of any funding while offering convenience to the membership. There was more discussion whether this was a benefit that members would be interested in or not. A consensus was reached to put the question to the members present for the ensuing membership meeting to gauge interest.

PAYPAL follow-up motion, October 2003: Finalize the use of Paypal for club membership dues & renewals, as originally discussed at July 2003 meeting. VOTING AYE: Finegan, Mackert, Knapp, Plache, Shifflet / VOTING NAY - None / VOTING ABSTAIN - None / No vote recorded by deadline: Calley, Hoch

PERFORMANCE & ACTIVITIES COMMITTEE: March 2, 2004
We need an Activities (performance) Chair. Faith Palmerton is willing to be co-Chair with Monica Shifflet. Faith made a motion that the board appoint an Activities Chair. Matthew Plache 2nd. Passed.

QUORUM REQUIREMENTS: August 1, 2000
Motion made that Board approves that the membership should vote on the by-laws being changed to reflect a quorum reached when 10 members in good standing are present at a meeting (changed from original 20%). Motion, Denise Burnett.

QUORUM / PROPOSED BYLAWS CHANGE, July 13, 2003: Discussion on changing the bylaws requirement for a quorum for meetings to 20% of the membership in good standing for member meetings. As this is a bylaws change, it will be presented to the membership at the ensuing member meeting AND the poll will be inserted into the next publication of the Bull Session newsletter, so that the entire membership will have an opportunity to review and vote on the issue. Barb will create the insert for the newsletter. The insert will be a mailer and the votes will be mailed to the BR Secretary, Mary Calley, as required by the BR constitution. The Secretary will present the results of the poll. The goal is to have the poll results tallied by the BR meeting in October, as the insert will not be mailed until the beginning of September when the next Bull Session newsletter is published. (Restoration of the 20% requirement passed)

RESCUE: ACD rescue had been part of Bull Run since the club's inception in 1994. In Spring 2002, a unanimous vote of the Board at the time authorized the separation of monies (club money from rescue money) to better insure financial accountability (done 6/7/02). Further discussion ensued and the tide turned to created a separate rescue organization, apart from Bull Run. A Memorandum of Understanding, setting up this split, was created and signed by both Bull Run and representatives of the newly formed ACDRA. A vote was put to the Bull Run membership in Spring 2003 and was returned in favor of the separation. As per the setup agreement between Bull Run and the newly established ACDRA, on 3/24/03, $1500 of Bull Run's funds were transferred to the ACDRA bank account as a start-up for that organization, and the rescue group will hold ties to the Bull Run club in the form of Liaisons until 2006 when the clubs will separate entirely.

SUPPORTED ENTRIES: BRACDC shall support the entry on one day of the Blue-Grey Dog Show Cluster (normally in April), held in Harrisburg, PA.
We commit, on the day chosen by the Board, to provide trophies for the top seven Conformation slots (BOB, BOS, BOW, WD, WB, RWD, RWB); additionally, a trophy for the Highest Scoring Cattle Dog In Obedience shall be provided by BRACDC. Any additional trophies for sweeps, other classes or awards, shall be decided on a year-by-year basis as funding and support permits. Passed April, 2007

TIME LIMITS: MOTION, July 2004: To establish a time limit for club members to challenge Board votes or election results. The deadline for accepting member challenges will be 14 days after the votes or results are publicized: Motion made by Barb Finegan on 7/15/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Monica Shifflet. Nay votes - none. Abstaining - none. No vote cast - Wendy Plache. Motion passed.

TROPHY SUPPORT AT NATIONAL SPECIALTY: June 25, 2000:
Motion to spend $50 for trophy in EACH venue for national specialty every year; i.e., Agility, Obedience, Conformation and Herding, for a total of $200. The Herding trophy will be in AJ's memory annually. Donations will be taken to increase value of the AJ Trophy. Motion, Denise Burnett.

WEBSITE: March 7, 2001
Motion by Denise Burnett; seconded by Elizabeth Hoch - that Peter Berghold be appointed to chair Website Committee; that he will create new website while maintaining old one; that the new website shall be property of the Club under its own domain name and each Committee Chair shall have access and authority to create/revise their sections of the site. Motion passed unanimously.

September 24, 2001 - Motion Marcia Landau - that the Board transfer the website name from Monica Schifflet to the club and immediately create a website committing $40/month for a year. Motion amended (by Wendy Plache) that the $40 per month expense be divided evenly among the committees hosting a page on the site and the general fund. Passed by majority.

February 19, 2002 - Denise moved & then Wendy amended: that Bull Run set up server space at hostsave.com for the price of $7.95/month - actual upfront payment will be $90.63 for 13 months (13 months includes 1 month free, plus 5% discount for paying entire year versus paying 6 months). This service includes free domain name transfer, 60 MB disk space, 5000 MB/month data transfer, 5 POP3 dedicated email addresses, a catch-all email address, unlimited e-mail forwarding, e-mail autoresponder, unlimited 24/7 FTP and many other features; with the cost of the website divided amongst the different committees/sections utilizing the web space. Vote on making the amendment passed unanimously. Vote on the motion passed unanimously.