2002
2003
2004

2002 MEETING MINUTES/ORDERS/ETC
March 2, 2002
Membership meeting in Upper Marlboro, Maryland. No quorum.January 12, 2001

2002 Bull Run Board Votes/Standing Orders

January 14, 2002
To approve new member application of Paige Lee. Unanimous vote.

January 15, 2002
Motion that the Board immediately send Georgette deFriesse $150 to produce a newsletter (motion, Marcia Landau). Motion passed.

January 16, 2002
Motion Marcia Landau - that the Board appoint Georgette deFriesse as Editor of the Bull Session. Motion passed.

February 19, 2002
Denise moved & then Wendy amended: that Bull Run set up server space at hostsave.com for the price of $7.95/month - actual upfront payment will be $90.63 for 13 months (13 months includes 1 month free, plus 5% discount for paying entire year versus paying 6 months). This service includes free domain name transfer, 60 MB disk space, 5000 MB/month data transfer, 5 POP3 dedicated email addresses, a catch-all email address, unlimited e-mail forwarding, e-mail autoresponder, unlimited 24/7 FTP and many other features; with the cost of the website divided amongst the different committees/sections utilizing the web space. Vote on making the amendment passed unanimously. Vote on the motion passed unanimously.

February 20, 2002
passed unanimously

March 7, 2002
Motion Eliz Hoch - that the Board vote to approve membership applications (Barry & Linda Hill; Kathy Rybeck; Susan Orndorf; Victoria Hagenmeister) attached to motion's email. Motion passed by majority.

December 29, 2002
2:00 PM Meeting called to order
Reports from Committees:
President - absent, no report
Vice President - absent, no report
Secretary - position vacant, no report
Treasurer - Sharon Knapp; gave reports concerning both BRACDC General Fund and BRACDC Rescue Account <Ed. Note: see pg. 10>
Discussion: Ask Angela Woodruff if there have been any Ways & Means sales as people have been giving referrals.
Monica Shifflet wanted to make sure we didn't owe anyone for newsletter ads; Sharon Knapp said no.
Old Business:
Sharon Knapp; ACDRA is getting close to being up & running. They have a tax ID# and have sent incorporation papers in Virginia. Sharon would like to write checks up to the amount ACDRA would be receiving to pay for things like insurance. By-laws and Rescue Guidelines have been drafted.
Mary Calley: Whom should we send information and questions to:
Sharon Knapp: For now, send them to Angela Woodruff, who is President <of ACDRA>
Question: Is Bull Run going to do any rescue?
Discussion: Much discussion from many people, sorry if this part is unclear! Will all rescue be through ACDRA or will a Bull Run member be able to foster without joining ACDRA? What does joining ACDRA entail? Sharon believes that the ACDRA will cover rescue, and Bull Run will not do any rescue. Question: if a Bull Run member fosters a dog, will they be protected and/or supported or are you on your own if you don't belong to ACDRA? Some members are concerned about being given (having rescues dropped off) and being liable, but do not want to join ACDRA. People would like more discussion about Bull Run rescuing.
New Business:
Vote on new/renewing members. Monica Shifflet and David family membership passed. Pat Blake, individual membership, passed.
Chery Carey-Weber raised the issue of fund-raising, any ideas? Sharon Knapp said we have Ways & Means, and we are now part of Pay-Pal to make it easier. We also have keyrings. An agility fun match at Cheryl's house was suggested. Cheryl said she is more than happy to host agility or obedience. Possibility of having a CGC/TDI brought up, also booth and walkathon as fundraisers. It was suggested that we have an Activity Chair on the board. Monica Shifflet volunteers for board. Mary Calley volunteers for Secretary. Barb Finegan volunteers for Newsletter for 1 year. It is noted that Sharon Knapp begs better than most cattle dogs, and Cheryl Weber can lay it on thick. There is a request that board meeting minutes, motions, and member votes be published in the newsletter. Barb Finegan agrees to be on the board for 1 year.
Monica Shifflet suggests a membership drive, and contacting old members to re-join. Suggested that Secretary Mary Calley and Vice President Elizabeth Hoch develop a list of old members and create a mailing (We miss you! Would you like to re-join? What would you like to see the Club do?) The mailing would go to current members and members from the past 3 years.
Cheryl Weber will try to locate people certified to give CGC/TDI tests, so we can offer those at a meeting. More discussion on what we can do to get people to attend meetings.
Discussion of end-of-year awards: example ~ prize for whoever attends the most meetings; whoever has traveled farthest; whoever gets the most new people to join; the top ranked member's dog; certificates for member's dogs that get any titles by a national organization. Sharon Knapp made motion that Bull Run will offer end of year awards; Cheryl Weber seconded, motion passed. We would like the members to make suggestions for awards.
Monica Shifflet suggested we take out an ad in the ACDCA newsletter about Rake's WTCH to let everybody know how proud we are of our member's accomplishments.
It was suggested we hold mini-clinics at meetings and events. It was pointed out that we have lots of talent to tap into, Cheryl for obedience and agility, Monica for conformation, Missy for herding, etc. The members present all agreed that we want to do something positive, and do it well!

2003 MEMBERSHIP MEETING MINUTES/ORDERS/ETC

MARCH 2, 2003
Meeting started at 1:20 PM. Faith Palmerton read the minutes from the newsletter. Faith made a motion to accept the minutes. Wilson Cross 2nd. Passed.

Committee reports:
A copy of Sharon Knapp's Treasurer's Report was passed around. Membership chair (Elizabeth Hoch) not present, so no report.

Old Business:
We need an Activities (performance) Chair. Faith Palmerton is willing to be co-Chair with Monica Shifflet. Faith made a motion that the board appoint an Activities Chair. Matthew Plache 2nd. Passed.

Rescue. Insurance is $869/yr for club rescue (I believe this is the number, but there was lots of discussion going on!)  Since ACDRA has insurance, and Bull Run would have to get new insurance, why duplicate the effort? There were questions about the cost of joining ACDRA, why pay dues to an organization for an activity that is going to cost you more money?

Angela Woodruff explained that the insurance company said that for ACDRA to get the insurance they have to have members that pay dues. The dues are only $1 and that goes to pay for the insurance. Wilson Cross said that some shelters want you to prove membership. He asked if ACDRA had anything for members. Angela Woodruff and Robin Bartley said they could get people whatever they needed for the shelters. Faith Palmerton suggested ACDRA membership cards with tax ID #, member info, etc. It doesn't take much to laminate cards.

There was lots of discussion about rescue. One point brought out was that joining ACDRA didn't mean you had to deal with individuals that you disagree with about rescue, but by joining you were protected with the insurance.

Jean Cross suggested that everybody send $1 to support ACDRA and Bull Run's efforts, even if you don't want to join ACDRA. Faith Palmerton said that rescue was a good revenue maker, and she hated to see it go.

It was pointed out that we could do other fund raisers for our activities. Matthew Plache asked how much money was needed to fund our activities. There was more rescue discussion-sorry, but there were multiple conversations, and people talking! Many people were unhappy that Rescue was the main focus of meetings. People were tired of arguing about money and rescue. It was pointed out that this was the reason for the formation of the ACDRA.

Wilson Cross advocates other activities by both the Northern club and Bull Run to be fund raisers. For example, a raffle for an ATV and charge $25 a ticket with a limit of 500 tickets. Other dog clubs he has belonged to have been successful at this. Faith Palmerton said we could do a 50/50 raffle.

People want to shift focus back to fun things, and the dogs. Mary Calley pointed out that the people at the Christmas meeting and this meeting seemed to feel the same way about looking for activities to get people involved and back to enjoying the club. A lot of the same sentiments were voiced at both meetings. Wendy Plache asked if we wanted to set something up. Wilson Cross asked about the difference between a fun day versus a fund raiser, which would be the focus?

Faith Palmerton made a motion that the Activities Committee look into a fun day just for Cattle Dogs, and then if it is well supported we look into having fund raising events that would be open to other breeds. Robin 2nd. Passed.

Membership drive. Elizabeth (previously indicated she) would like to give membership drive to Chris and Patty Wincovitch. Wilson Cross thought a membership drive might go better *after* members get to do some fun events.

End of year awards. We need to come up with awards. For now the membership can send suggestions to Wendy Plache. We would also like something in the newsletter about sending in suggestions. Crissy Morgan volunteered to field suggestions.

Congratulatory Ad about Rake and Missi. Faith Palmerton makes motion that we take out 1/2 page ad, with picture in the ACDCA Quarterly congratulating Missi on Rake's WTCH. Dawn Stiffey 2nd. Passed.

New Business.
New members to be voted in. We had 2 to be reinstated. Liz Sharpe-passed. Emily(Grace's mom!  I'm sorry I didn't see their apps. and don't know Emily's last name.)-passed.
Next meeting-3rd weekend in April.
Meeting adjourned at 2:48 PM.

Minutes - Bull Run Board meeting 7/13/03
meeting started at 12 noon
board members present; wendy, eliz, barb, monica, faith
OLD BIZ:
Budget discussion will wait for upcoming online board meeting when Treasurer Sharon Knapp is present

Board members discussed style of board meetings; the general consensus is a desire for a more informal-type of discussion on topics; a looser interpretation that still follows Robert's Rules of Order. All board members present were in agreement to adopt a more relaxed approach to meetings.

Performance Committee: The idea of a Performance Committee was discussed/tossed around in previous member meetings. The basic outline for the Committee would be to divide it into four main areas: Herding, Agility (includes flyball), Obedience (includes search & rescue, therapy dogs, and Canine Good Citizen programs), and Conformation.
The discussion centered around introducing the idea of the Performance Committee to the members at the membership meeting later that afternoon, and that the Board would ask for volunteers to helm each of the four committees.

Monica Shifflet offered that each committee could be (or could help) organize "mentors" for Bull Run club members. If you are interested in herding but don't know where to start, you could contact anybody on the Herding discipline of the Performance Committee for ideas and help. Monica's idea is that the "mentors" do not necessarily have to be on the formal Committee, but they would be willing to be contacted by other Bull Run members for help.

Faith Mackert expressed interest in running the Performance Committee. Wendy Plache nominated Faith as Chair of the Performance Committee. It is seconded and Faith accepted the position. Faith indicated she will appoint co-chairs for the four disciplines, and that the head of each discipline could select their own "crew." Faith feels the Performance Committee can set their own schedule for meetings, which could conceivably be done via email.

Faith is taking her new responsibility seriously and began offering ideas on how the Committee could operate. She feels that each discipline head (or co-chair) should be responsible to submit information within their discipline that Faith will collate and we can publish in a Performance Page in the Bull Session newsletter. For example, the Agility head would advise Faith of upcoming Agility Fun Days or trials and Faith in turn would advise Barb Finegan so the information would be published in the newsletter. Each discipline chair could also help to organize an informational session/Fun Day-type event that features their area of expertise, either in conjunction with a BR club meeting or on its own, perhaps as a club fundraiser. Any Performance Committee meetings would provide a meeting report to Faith for publication on the website/in the newsletter. The Performance Committee is seen as a member outreach program, to help develop a more "active" membership base and pr omote interest.

ACDRA: 2 areas of discussion; the reports from ACDRA and newsletter. There was some discussion on the reports that the BR reps (Denise Burnett and Marcia Landau) are to provide to the Bull Run club for the duration of the club ties (which expire in approximately a year and a half from now). The reports from the ACDRA reps should be going to Wendy Place so Wendy can present them at Bull Run club meetings. The reports should contain basic financial information, and include the count of dogs rescued/dogs adopted out. The BR/ACDRA reps will be contacted to request the reports.

There had been discussion to offer the ACDRA, as a spin-off of BR, a page in the Bull Session newsletter so they may advertise their rescue dogs to potential adoptors. Discussion varied from not making an offer, to swapping a page in our newsletter for a page in theirs, to offering a page at a reduced rate. The decision was to offer a single page, option of 2 photos on that page, for $10 for publication in the Bull Session. The offer of the reduced rate would expire when ACDRA is no longer a part of Bull Run.

PAYPAL FOR MEMBER DUES/RENEWALS: The topic of offering the online payment service of Paypal to members for dues renewal has been batted about for a few months. Elizabeth Hoch expressed concern as Paypal takes a cut from every payment made; Bull Run would not be receiving the full membership renewal amount. Faith said we could simply charge a slight fee for online renewals to cover that charge, thereby not shorting the BR club of any funding while offering convenience to the membership. There was more discussion whether this was a benefit that members would be interested in or not. A consensus was reached to put the question to the members present for the ensuing membership meeting to gauge interest.

SPECIALTY CATALOG AD FOR BULL RUN: The cost is $30 for a full page line ad. Faith made a motion to place the ad, Eliz seconded, motion passed. Eliz will provide the ad for publication in the Specialty catalog.

NEW BUSINESS:
PROPOSED BYLAWS CHANGE: Discussion on changing the bylaws requirement for a quorum for meetings to 20% of the membership in good standing for member meetings. As this is a bylaws change, it will be presented to the membership at the ensuing member meeting AND the poll will be inserted into the next publication of the Bull Session newsletter, so that the entire membership will have an opportunity to review and vote on the issue. Barb will create the insert for the newsletter. The insert will be a mailer and the votes will be mailed to the BR Secretary, Mary Calley, as required by the BR constitution. The Secretary will present the results of the poll. The goal is to have the poll results tallied by the BR meeting in October, as the insert will not be mailed until the beginning of September when the next Bull Session newsletter is published.

FUNDRAISERS: Several suggestions were batted about, including a Bull Run cookbook. Eliz Hoch suggested holding an HIC. Club member Debbie Leatherby offered her experience with another dog club; they had held Agility Fun Days or Fun Runs and charged $5 per run, as a fundraiser for that agility club. Board members discussed who in the BR club has agility equipment/experience and might be able to host such an event. Club members Mary Brown and Cheryl Weber were mentioned and will be contacted to see if something like a Fun Day/Fun Run could be scheduled for the club. Eliz mentioned that such an event could be scheduled whenever, not necessarily having to coincide with an official club meeting. Board members would like to see a Fun Day/Fun Run event set up for the end of September if possible; club members with the equipment will be approached.

As there was no additional board business, the meeting adjourned at 1pm.

Bull Run Membership meeting minutes 7/13/03
meeting started at 2pm
members present: Wendy Plache, Matthew Plache, Sharon Landis, Monica Shifflet, David Steward, Lee & Mark Kephart, Eliz Hoch, Brad Scharf, Emily Overholser, MJ Hotter, Rebecca Elder, Debbie Leatherby, Barb Finegan

OLD BUSINESS:
COMMITTEE REPORTS:
Sunshine Committee, Chair Faith Mackert, issued reminder to members that she should be notified of any events that might require a card/flowers from the Sunshine Committee. Faith said this can be done via email and she'll take care of it.

Membership Committee, Chair Eliz Hoch. Eliz stated that the formation of the Northern cattle dog club and the ACDRA did NOT cause the membership decline in Bull Run that some had feared. Bull Run's renewal rate, post-establishment of these 2 other clubs, currently stands at 60%, or 41 households with 54 total members.

The mention of membership caused slightly lapsed member Emily Overholser to hand over a check for her renewal.

Eliz stated that this percentage of renewals is helpful in acquiring AKC accreditation, as BR received renewals over its entire coverage area.

NEW BUSINESS:
President Wendy Plache had all members present introduce themselves.

PERFORMANCE COMMITTEE: Wendy then reviewed the information on the newly-established Performance Committee. She introduced the PC Chair Faith Mackert, and explained that the committee disciplines will have latitude in for their procedures, meetings, etc. The concept of "mentors" was discussed, and Monica Shifflet noted what a wonderful way this was to help get members involved in activities within the club.

PC Chair Faith Mackert took the floor and further discussed the mentorship concept. She also explained the four disciplines and asked for any volunteers for them. The four disciplines are: Herding, Agility, Obedience, and Conformation. MJ Hotter was asked to head the Herding discipline; she agreed. Monica Shifflet offered to head up the Conformation discipline; the club still needs volunteers for the Agility and the Obedience disciplines.

MEMBERSHIP ROSTER: A copy of the current BR club membership roster was passed out so members present could correct any errors. Member Debbie Leatherby pointed out a slight misspelling in her email address which was noted. Faith Mackert then noticed she wasn't on the list at all, so that will be corrected.

PAYPAL DUES/RENEWALS: The idea of accepting Paypal for membership dues/renewals was presented to the membership. Members present were asked for their interest level. The transaction cost was again discussed (Paypal charges roughly 30 cents per transaction at the dollar amount of a renewal). There was discussion of adding a charge to cover the Paypal "cut"; Faith Mackert noted she spends more than that on a stamp & envelope & check. She also noted there would be no waiting for your check to clear. Other benefits mentioned were less paperwork and one fewer item for members to have to remember to do.

Members Eliz Hoch and Brad Scharf weren't keen on the idea of offering Paypal renewals. Eliz, as Membership Chair, is especially concerned with any resultant difficulties in keeping the member database accurate, as members wouldn't be filling out a form she could use to update their information. It was discussed that the Paypal notice that is emailed automatically contains the member's current address of record and email address which could be used to update the database. It was noted that BR already has a PayPal account for Ways & Means merchandise, so no new account would have to be established.

Member Rebecca Elder suggested we try offering Paypal and see if it is used at renewal time. The logistics of it will be discussed with Treasurer Sharon Knapp at the upcoming online board meeting prior to implementing this idea. Members reviewed the current procedure, and that Eliz can be put on the Paypal account so both she and Treasurer Sharon Knapp will be advised of member renewals, along with their current addresses & email accounts, which would save Sharon from having to forward all those emails to Eliz so Eliz could update the database. President Wendy states that the Paypal option will be discussed first with Sharon Knapp and then a decision will be made.

AKC ACCREDITATION: President Wendy brought up the topic of Bull Run club applying for AKC accreditation. She asked the members, do we want this? If we do, what is the next step?

Vice President Eliz Hoch is also in charge of BR's effort for AKC accreditation, so she took the floor to explain the AKC requirements for accreditation. Eliz says we would need a listing of all members, along with information on their dogs. Such information could be gathered in a form members could complete and mail. The form could be inserted into the Bull Session newsletter.

Eliz also stated that we must reconstruct the club history in order to apply. The club history is not currently in one single place, as over the course of the club's existence, different people held the office of historian and the information is scattered about. Monica Shifflet suggests contacting Denise Burnett for information that she may still have. Wendy also suggested contacting long-time club members to see if they might have kept old newsletters, perhaps photos of events the club had held in previous years. Monica notes we should backtrack through the previous club officers and contact each one for information.

Eliz stated that the AKC wants proof of club activities, specialties, events, newsletters, meeting minutes, etc., to show that BR is an "active" club in order to be accredited. Wendy notes that we will contact previous club officers for help. There was some discussion on who held which office and when. Wendy says we will a sk the general membership via the BR message board on Yahoo to start the ball rolling. Monica says there is no doubt the club members present are interested in AKC accreditation.

Eliz says that other items needed by the AKC are demographic information, member info, club history, publications, activities, chronology. Wendy believes we can reasonably construct such a report. Monica states that activities such as Herding Fun Days, rescue, our website, etc., all help prove that BR is an "active" club.

Wendy notes we really need a club historian and asks for any volunteers. Monica says she will take on the job but is overridden by Member Rebecca Elder in a moment of BR club passion. Rebecca says she will organize the information sent to her in order to apply for AKC accreditation. Rebecca Elder was duly appointed and is now the BR Club Historian.

AKC ACCREDITATION / BYLAWS CHANGE: Part of applying for AKC accreditation would require changing the bylaws as discussed in the previous Board meeting - the number of members needed for a quorum should be at 20%. Wendy noted that the board is putting the issue to the membership. Eliz added that in order to be in line with AKC, the quorum should be 20%. It was noted that the issue would be included as an insert in the next newsletter for member vote.

Wendy asked Eliz if she was still willing to tackle the work for the AKC accreditation. Eliz replied yes, it was ingrained in her soul.

CALL FOR OTHER BUSINESS OR DISCUSSION: Wendy offered information on the next upcoming meeting, the 3rd weekend in August in Maryland at the vineyards. There was discussion that the activity for this meeting was the Doggie Olympics, generally consisting of Stupid Pet Tricks, Wheelbarrow, and Ball Toss/Fetch & Retrieve. Eliz asks who is in charge of the Doggie Olympics but the Secretary Pro Temp must have missed the answer. Member Debbie Leatherby suggested a Dog Parade/Winners Parade idea so you would get a chance to see every dog attending the meeting. Debbie states this was done with another dog club she belongs to, the dogs were kind of dressed up with handkerchiefs and it was really cute. Wendy suggests having a sort of Winner's Parade after the Doggie Olympics.

Having no other business brought up, the meeting was adjourned at 3pm.

 

Minutes - Bull Run Club meeting 8/14/03
meeting started at 2pm, Linganore Winery, Maryland
meeting called to order; everyone did introductions
OLD BIZ: COMMITTEE REPORTS:
MEMBERSHIP: We have 56 members representing 43 households. Eliz has rosters if people want them.
PERFORMANCE: Faith is head of Performance Committee. Club members have lots of experience in different areas. Please contact Faith to let us know about your area of expertise!
HISTORIAN: No report

NEW BIZ:
Look for ballot in newsletter about quorum changes from 10 members to 20%
We are still looking for ideas for end-of-year awards. Feel free to nominate someone for an award. We could also recognize when someone gets an AKC award, etc. Also brought up again was most meetings attended. Please notify Chrissy about ideas.
We have an ad in the National Specialty Catalog.

New/Reinstated Members Voted On:
Cappy Phillips
Patti & Chris Wincovitch
Joyce Winston
John Mitro
Tanya Nardi
Pat Blake
All Approved

Meeting adjourned at 2:45 pm (the lure of wine tasting kept the meeting short & sweet)

 

Bull Run Board / Summary on Online Motions/Votes, October 2003
MOTION: Appoint Monica Shifflet as the Nominating Committee Chair for the selection of the Officer Slate for the 2004-2006 term. Motion made by VP Eliz Hoch, 10/8/03
VOTING AYE: Finegan, Hoch, Knapp, Plache / VOTING NAY: None / VOTING ABSTAIN: None / No vote recorded by deadline: Calley, Mackert, Shifflet

MOTION: Approve advertising rates for 2004 Bull Session; rates as proposed by Newsletter Editor Barb Finegan (motion made by VP Eliz Hoch, 10/8/03)
VOTING AYE: Finegan, Hoch, Knapp, Mackert, Plache, Shifflet / VOTING NAY: None / VOTING ABSTAIN: None / No vote recorded by deadline: Calley

MOTION: Approve the following per-participant fees for participation in the 2-hour agility run-through/practice/instruction opportunities to be offered at our October 26, 2003 meeting, in order to help defray the Club's cost of renting the training facility: $15 for first dog registered, and $10 for each additional dog run by the same individual or family. (Motion made by VP Eliz Hoch, 10/8/03)
VOTING AYE: Finegan, Hoch, Knapp, Mackert, Plache, Shifflet / VOTING NAY: None / VOTING ABSTAIN: None / No vote recorded by deadline: Calley

MOTION: Finalize the use of Paypal for club membership dues & renewals, as originally discussed at July 2003 meeting.
VOTING AYE: Finegan, Mackert, Knapp, Plache, Shifflet / VOTING NAY - None / VOTING ABSTAIN - None / No vote recorded by deadline: Calley, Hoch

 

Minutes - Bull Run Club meeting 12/21/03
meeting started at 1:50 pm, at the home of club member Cheryl Carey Weber, Mechanicsburg, PA
Secretary Mary Calley called the meeting to order.

Members present: David Stewart, Sharon Landis, Monica Shifflet, Barb Finegan, Cappy Phillips, Rebecca Elder, MJ Hotter, Liz Sharpe, Karen Cox, Faith Mackert, Ellen Schwab, Pat Blake, Marc Kephart, Lee Kephart, Cheryl Carey, Mary Calley. Guests, potential new members, and members needing to renew included: Janice Newcomer, Ilyse Cramer, Karen Parker, and John Ledden, Jr.

COMMITTEE REPORTS: Due to the absence of officers, there was no President's Report, no Vice President's Report. Sharon Knapp had already submitted the Treasurer's Report in writing, which will be published in the Jan/Feb 2004 newsletter. Mary Calley, Secretary, was present and ran the meeting, but had no report. No Ways & Means as the chair was not present. Faith Mackert talked briefly about the Performance Committee but had no official report. No Membership report as the chair was absent. Newsletter/Website Chair Barb Finegan was present and submitted that the newsletter cover for Jan/Feb 2004 was still available for reservation. For the website report, Barb announced that we do accept online payments via PayPal for members to renew, and that specifics will be printed in an upcoming newsletter. Faith Mackert, Sunshine Committee Chair, again reminded members to contact her with information so she may send cards, etc. if needed. Faith also mentioned her new email address is: palrey@comcast.net. Monica Shifflet, chair of the Nominating Committee, then announced that she has three club members on the committee so far; herself, Faith Mackert, and Ellen Schwab. Monica stated that two alternates are needed for the committee and entertainment ensued as MJ Hotter was deputized as an alternate for the committee. Monica noted that the President and VP spots were open, as current Treasurer Sharon Knapp and current Secretary Mary Calley had agreed to maintain their positions. Monica made mention of the need for volunteers and briefly explained what the open Board positions entail, and how all of this will dovetail into the club's push for AKC accreditation. Historian Rebecca Elder was present and again requested help from the membership for any old newsletters, photos, etc., all of which will help the club gain AKC accreditation. Faith Mackert and Monica Shifflet both offered to search for old stuff and will send it along to Rebecca.

OLD BUSINESS: Performance Committee Chair Faith Mackert again took the floor to request volunteers to help serve as contacts or mentors for members interested in trying the venues such as herding, agility, etc. Cheryl Carey offered to help with Obedience. Monica Shifflet, co-chair of the Performance Committee, then talked more about the mentor/contact idea and it was discussed that club members who aren't in the immediate area can still help out via email or telephone. Ellen Schwab, club member from Ohio, had previously volunteered to be a mentor as she has had experience in several venues including obedience, conformation, agility. Monica and Ellen discussed the mentor concept for a few moments. It was then announced that anybody with experience in any of the venues, if they had articles or information on the venues, to please submit them to Faith for summarizing and she'd send the information to Barb for newsletter publication.

NEW BUSINESS: SHOW AND GO: Still on the Performance Committee topic, member Ellen Schwab started talking about the possibility of putting on a "Show And Go" for Obedience, to use as a fundraising activity. It was discussed that Ways & Means should be involved with the Performance Committee for this sort of activity. The topic of whether or not to open a "Show And Go" to the general dog public was discussed. Chery Carey said that it would get a crush of people; Ellen Schwab said it would be simple to set a limit on the number of openings for the Show And Go to avoid a huge crowd; for instance, the practice of limited entries is common with AKC events. After much discussion about how a Show And Go works, it was suggested that maybe for the first time we try a Show And Go, we should limit it to Bull Run Club members so that we could all see how it worked and THEN put one on for the general dog public, with a limited number of entries. Cheryl Carey said that such sign-ups are often with a time limit; for example, you sign up for a 10-minute slot and BOOM you're done; that way, the person knows when to arrive and it helps with traffic and confusion. Ellen Schwab offered to look into setting up a Show And Go (with Cheryl Carey's expertise). Monica offered her help and David's help; Faith also volunteered.

The discussion then turned to Ways & Means; that W & M should be working hand in hand with the Performance Committee for activities and fundraising, as W & M is not just about selling merchandise. Both Mary Calley and Monica Shifflet helped explain what Ways & Means involves, and that we would be looking for someone who has time to be pro-active in this committee, as it takes organization and effort. Monica mentioned that W & M should have a presence at dog shows, esp. the National; although it was noted that the upcoming National is in California, so that isn't really practical to expect for next year. There was discussion on the logistics of staffing a booth and hauling merchandise around.

The topic swung back to the proposed Show And Go. Cheryl Carey asked if we were really prepared to put on such a thing? Ellen Schwab said, let's try it - so we might not make any money the first year, but let's set a date and sign up volunteers. Cheryl was deputized to find out what a local place would charge for facility rental. The discussion continued... Faith Mackert said that putting on events like a Show And Go would help with the club's goal of AKC accreditation. Ellen Schwab said, let's do an Obedience Show And Go then! Faith then begged Cheryl Carey to help with an Obedience Show And Go. Cheryl agreed to help mentor for a Show And Go, and again offered her place for Obedience. It was again discussed that for the first attempt, let's limit it to Bull Run Club members as a "practice run." THEN open it, advertise it, and set a limited pre-entry-only Show And Go, advertised as open for all breeds.

Monica Shifflet took this opportunity to discuss the need for club members to help out at this event. She mentioned that even if Obedience isn't your favorite, that if you were to show up and help out anyway, then when something that interested you more DID come up, other club members would come to help you.

NEW BUSINESS: APRIL 2004 & BULL RUN CLUB RAFFLE: Barb Finegan took the floor, as she had brought along the stained glass piece that will be raffled off in April as a fundraiser for the club. As it was being shown to the club members, there was discussion about the Supported Entry for April 2004 and the Club's 10th Anniversary, etc. Barb, who was taking meeting minutes as Secretary Mary was running the meeting, was unable to take notes here because she was walking around with a glass piece, so this part is depending on memory. Barb mentioned that raffle tickets are only one dollar, and that currently there are four nice prizes available in the raffle: the stained glass piece, a $25 gift certificate from Drs. Foster & Smith (an online/catalog pet supply place), and TWO nice baskets of new dog toys & treats, donated by club members Ellen Schwab and Mark Cooper. Barb also noted that raffle tickets are available online via PayPal, and that raffle details will be published in the upcoming newsletter again.

NEW BUSINESS: THINGS BEING CONSIDERED: Monica Shifflet noted that our Historian, Dr. Rebecca Elder, had offered to put on a BAER clinic. Other ideas bounced around included a microchip clinic (again with Rebecca's help and expertise).

Secretary Mary Calley called for any other Old or New Business. As there was none, the meeting was adjourned at 2:40 pm.

 2004 MEETING MINUTES/STANDING ORDERS/ETC

APRIL 10 , 2004; Annual Meeting at Harrisburg, PA

Board members present: Eliz Hoch, Barb Finegan, Faith Mackert. Club Members present: Cheryl Carey, Chrisy Morgan, Emily Overholser, Brad Scharff, Debra Leatherby, Ellen Schwab, Liz Sharpe, Cappy Phillips, Karen Cox, Pat Blake. Guests: Michael Engler, Maria Engler, Denyse Adams, Pat Burghee, Van DeTour

Meeting began at 11:50 a.m., Vice President Eliz Hoch presiding. Eliz called for introductions all around. Eliz called for minutes from the last scheduled meeting in February; there were none to approve (no quorum at that meeting).

Call for reports: No President's Report (President was absent). No Secretary's Report (Secretary was absent). Treasurer Sharon Knapp had sent her bimonthly report; Eliz reviewed the starting/ending balance and the overall income/outflow figures, and noted that this report would be published in the upcoming newsletter issue. Vice President's Report was combined with Eliz's Membership Committee Chair report, and is as follows: Eliz spoke about the AKC Accreditation forms that had been sent with the March/April newsletter issue. She noted that these forms are very important in order to demonstrate membership, etc., for the club to apply for AKC Accreditation. She asked that these forms please be completed and sent to her as soon as possible. Once they are in, Bull Run can then organize fun matches, educational programs. We'd have lots of opportunities open to us that we didn't have before, but we need these forms from all of our members to get to this step. Eliz mentioned that Rebecca Elder is our Club Historian, and again called for anyone with old Bull Run stuff - membership rosters, old newsletters, photos, etc., to please send that to Rebecca. This is also to help the club apply for AKC Accreditation, as we have to demonstrate the club's history since its inception in 1994.

Club member Debbie Leatherby asked if Eliz felt that we had enough information to accomplish this? Eliz replied that while we can provide what they require, we really don't know until we send in the information and they review it; it's up to the AKC.

Membership Committee Report from Chair Eliz Hoch: Eliz stated that so far we have received 25% renewals. We are currently at 56 households, and those households contain 71 members. Eliz said that she would be making a motion to the board to extend the membership renewal deadline to June 1, 2004, as her recent injury and lack of computer access due to that injury made it next to impossible to begin the required nagging of club members to get their forms and dues back in.

Guest Denyse Adams said that many dog clubs have a 30-day grace period past deadline when membership renewals are accepted without penalty. Eliz answered that yes, Bull Run accommodates a 30-day grace period. Denyse said that if you give people more time, they will take that much more time to send in their renewals. Eliz agreed, but offered that people tend to need multiple reminders sometimes.

Eliz then passed around a current membership roster with copies available for any club member to have for their records.

Eliz then called for other Committee reports. Chair Faith Mackert had no report from the Performance Committee, and nothing from Ways & Means (Chair was absent).

New Business: The 2004 - 2006 Bull Run Club Officer election results had been counted prior to the meeting. The ballots were opened publicly in the room with all attending present, and were counted by three people: one Board representative and two club members in good standing. Eliz Hoch served as the supervising Board member while club members Liz Sharpe and Cappy Phillips offered their services for the actual counting. The election results are as follows:

President: Barb Finegan
Vice President: Eliz Hoch
Secretary: Rebecca Elder
Treasurer: Sharon Knapp

Eliz announced clearly that ballots are open to inspection by any club member if they so desire. Eliz then turned the meeting over to newly elected Club President, Barb Finegan.

Barb stated that she is also Website Director, and has finally gotten the Bull Run Club up to date with membership applications online. She noted that on the home page of our club website is a new link called "Online Options" and members can just click that link to complete their membership application electronically - and if they so desire, they can pay for their membership electronically via PayPal immediately. They no longer have to hand-write a check and a form, find an envelope, pay for a stamp, etc. Barb then again mentioned about the AKC Accreditation forms. They are also available for completion online in that same part of the website, and they take less than a minute to fill out, so if members had forgotten to send in their hand-written ones, this way is quick and easy and really helps the club. As there were several guests at this meeting, Barb handed each one an issue of the most recent newsletter, which also contained printed membership applications. She explained that for new members, you have to have two sponsors in order to join and please don't hesitate to ask anybody in this room to help sponsor you.

Eliz then asked about follow-up on the Show-N-Go idea that had been discussed at the club meeting in December 2003. As this falls under the Performance Committee, she asked Faith if anything had been scheduled yet. Faith said that so far, no it had not, but the Performance Committee had not met yet this year in order to plan. Cheryl Weber said that she had looked into places that the club could rent to hold a Show-N-Go, and again, Cheryl offered her place. Cheryl said again that she is offering her home for the club but that she is getting a little tired of offering when she isn't being taken up on it. Faith mentioned that the firehouse near her home could be rented for about $50 but we'd need to do this in advance. Liz Sharpe said we'd also need floor mats but that the firehouse is a good idea as there is a lot of parking and it's easy to find. Faith said that generally the February meeting in Maryland doesn't get a good turnout.

Eliz then asked Barb if any meetings were scheduled beyond this current meeting. Barb said no, so obviously we should get moving on this topic. Eliz said yes, we will start on the club calendar for meetings. Guest Denyse Adams suggested that getting a professional to talk is always nice, like a vet discussing vaccinations, acupuncture, wellness, eye problems, etc., or having an experienced breeder talk is also quite interesting as a meeting activity. She mentioned an author named Bill Irwin, who wrote "Blind Courage" and had hiked the Appalachian Trail with his GSD; that he had given a talk at a meeting she'd attended and it had been very interesting. Liz Sharpe mentioned that our club member/new Secretary/Historian Rebecca Elder (who is also a vet) has a portable BAER machine that she has offered to bring for a clinic. Faith Mackert mentioned that as we're into generally nice weather now, how about we plan something for outside, and asked about the meeting at Liganore Winery normally held in August. Guest Denyse Adams said that she's been to meetings in small parks with picnic lunches and club member fun matches that have been very nice for summer weather. Eliz Hoch told Denyse about the Winery meeting with the Doggie Olympics that falls into that category. Denyse spoke more about member fun matches, that each club member can pay $1 per run and this is generally well-received. Faith Mackert asked about scheduling any meetings in Virginia, also. There was then some discussion about a previous meeting held in Virginia at an agility facility; member Debbie Leatherby had attended and said it had been more like a clinic than fun runs and it hadn't been what she'd expected.

Barb asked for any additional new business, comments, suggestions. Club member Ellen Schwab mentioned that she'd be holding her short presentation on How Conformation Works right after the meeting. Member Debbie Leatherby said that she'd be interested in something on Obedience for a club meeting. Cheryl Weber noted her offer stands (opening her home for a club event), but please contact her directly for scheduling. Cheryl said that overall we are not taking advantage of what the people in this club have to offer; that we need to use what's available to us in a much better fashion. Cheryl then turned to two of the meeting's guests and said how wonderful it was to have guests who are willing to take the time to learn about ACDs BEFORE they got one and these members received a round of applause for making this effort. Faith Mackert stated we needed to schedule events with Cheryl and MJ Hotter, who has previously offered her home for a herding event. Eliz Hoch said that we shouldn't plan out two years in advance; it hasn't worked in the past; but we can organize better if we're not working two years out but concentrating on the next two meetings or so instead. Cheryl offered her home for the traditional December/Christmas meeting.

Eliz said that she felt the Performance Committee should be taking over the planning of meetings so that events can occur with club meetings. Faith agreed that meetings shouldn't be planned out too far in advance.

Barb again called for any remaining new business, comments, etc. As there were none, the meeting was adjourned at 12:20 pm.

POST-MEETING EVENTS: The raffle drawing was held immediately after the meeting ended. A total of 114 tickets were sold at $1 each. Names were selected from a small bag by VP Eliz Hoch. The prizes & winners were: Dog Toy & Treat Basket #1, won by Faith Mackert. Gift Certificate for $25 from Drs. Foster & Smith pet supply company, won by Faith Mackert. Dog Toy & Treat Basket #2, won by Pat Blake. ACD Stained Glass Piece, won by Cheryl Carey. Club member Ellen Schwab then held her short seminar on conformation for several club members.

 

APRIL 2004, Board Online Motion & Votes:

MOTION: To appoint Chrisy Morgan as Bull Run Rep to the ACDRA: Motion made by Sharon Knapp on 4/6/04; "aye" votes received from Sharon, Barb, Monica, Eliz, Faith, Mary, and Wendy. Motion passed.

MOTION: That a 1-month extension be made for membership renewals; renewals are to be received by Membership Chair by June 1, 2004: Motion made by Eliz Hoch, Membership Chair, on 4/11/04; "aye" votes received from Sharon, Barb, Monica, Faith. Motion passed.

MOTION: To donate $50/venue ($200 total) to the ACDCA for the 2004 Specialty, in accordance with a Standing Order: Motion made by Barb on 4/15/04; "aye" votes received from Sharon, Barb, Monica, Eliz, Faith, Rebecca. Motion passed.

 

JUNE 17 , 2004; Membership Meeting, Mechanicsburg, PA

Board members present: Barb Finegan, Eliz Hoch, Faith Mackert, Monica Shifflet. Members present: Janice Newcomer, Arden Hugh, Mary Weihrauch, Cheryl Carey, David Steward, Pat Burgee, Brad Scharff, Chrisy Morgan. Guests: Phil Gedney & Pat DeWolf, Brian & Genelda Myers, Liz Sharpe, Marilyn Fouland, Mackenzie Martin.

Meeting started at 1:20 pm, called to order by President Barb Finegan. Call for Board Member Reports: no report from President or Vice President; Secretary absent/no report; Treasurer had submitted her report, which will be published in next newsletter. Call for Reports From Committees. Performance Committee Chair Faith Mackert provided information on the next meeting at Linganore Winery, with Doggie Olympics; and that information would be in the next newsletter and on the website. Membership Committee Chair Eliz Hoch stated she had membership rosters if anyone needed them. No reports from Website or Sunshine.

Meeting attendees then introduced themselves.

In other old business, the ongoing AKC accreditation effort was discussed; Board is going over criteria and will let members know what is needed when we know. Eliz Hoch, head of our AKC accreditation effort, again requested any club historial information be sent to our Historian, Rebecca Elder.

In new business, the upcoming meeting on August 28 at Linganore Winery was again discussed, and directions will also be published in the newsletter. Ways & Means is still in search of a Chair and a call was put out for volunteers for this position.

As there was no additional business, comments, questions or suggestions, meeting was adjourned at 1:35 pm.

 

JUNE 2004, Board Online Motion & Votes:

MOTION: To appoint Mary Weihrauch as Chair of Ways & Means Committee (position to start after retrieval of merchandise and inventory of same: Motion made by Barb Finegan on 6/30/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder. Nay votes - none. Abstaining - none. No vote cast - Monica Shifflet, Wendy Plache. Motion passed.

MOTION: To approve the applications for membership from the Gedney/DeWolf and Myers families: Motion made by Barb Finegan, 6/29/04; "aye" votes received from Barb, Eliz, Faith, Sharon, Rebecca. Nay votes - none. Abstaining - none. No vote cast - Monica, Wendy. Motion passed.

MOTION: To establish year-end reviews for each standing committee, provided by its Chair, to briefly cover the committee's activities for the past Club year. Reviews are due to the Club President no later than March 15 of each year: Motion made by Barb Finegan, 7/1/04; "aye" votes received from Barb, Eliz, Sharon, Rebecca. Nay votes - none. Abstaining - none. No vote cast - Faith, Monica, Wendy. Motion passed.

 

JULY & August 2004, Board Online Motion & Votes:

MOTION: To approve the Junior Membership of Cathrine Booth: Motion made by Barb Finegan on 7/14/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Monica Shifflet. Nay votes - none. Abstaining - none. No vote cast - Wendy Plache. Motion passed.

MOTION: That BRACDC support the 2004 ACDCA National Specialty with the purchase of a half-page ad in the Specialty Catalog, for the cost of $35: Motion made by Eliz Hoch on 7/14/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Wendy Plache. Nay votes - none. Abstaining - none. No vote cast - Monica Shifflet. Motion passed.

MOTION: To establish a time limit for club members to challenge Board votes or election results. The deadline for accepting member challenges will be 14 days after the votes or results are publicized: Motion made by Barb Finegan on 7/15/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Monica Shifflet. Nay votes - none. Abstaining - none. No vote cast - Wendy Plache. Motion passed.

MOTION: To establish a standing order that any payments made to BRACDC will be forwarded to the Treasurer within 7 days of receipt; and that the Treasurer will deposit payments into the BRACDC account within 7 days of receipt: Motion made by Barb Finegan on 7/20/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder, Monica Shifflet, Wendy Plache. Nay votes - none. Abstaining - none. No vote cast - none. Motion passed.

MOTION: To accept Job Descriptions for Board Members and Committee Chairs as listed here: Motion made by Barb Finegan on 8/2/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder. Nay votes - none. Abstaining - none. No vote cast - Monica Shifflet, Wendy Plache. Motion passed.

BULL RUN PRESIDENT job description
1) Maintain regular correspondence with the Board
2) Present motions to the Board and / or Membership for consideration
3) Preside at Board and Membership meetings
4) Write a President's message for each issue of the newsletter which includes information pertaining to the activity/decisions of the Board.
5) Maintain other necessary correspondence to effectively oversee the organization and maintenance of the affairs of the Club, in accordance with the Bylaws.
6) Obtain and compile the written Annual Reports from all Officers, Directors, and Committee Heads prior to the Annual Meeting in April. Provide full report to the Newsletter Editor for publication.
7) Call special board meetings / board votes to be held online when necessary.

BULL RUN VICE PRESIDENT job description
1) Maintain regular communication with all standing committees. Notify the President of continuing committee work.
2) Act as liaison with the Board and all committees.
3) Ensure that Annual Reports from all committee chairs are provided to the Club President no later than March 15 of each year

BULL RUN SECRETARY job description
* Keep a record of all meetings of the Club and of the Board and all matters of which a record shall be ordered by the Club. This record, which includes tallies of motions and votes as well as meeting minutes, shall be forwarded every other month to the Board, the Historian and the Newsletter Editor.
* Have charge of the correspondence, notify members of meetings, notify officers and directors of their election to office, keep a roll of members with their addresses and carry out other duties as are prescribed in these By-Laws.
* Be responsible for providing the Meeting Notices to the Newsletter or mailing Meeting Notices to the membership if such is not included in the Newsletter.
* Be responsible for preparing the Dues Renewal Notice for inclusion in the Newsletter or mailing same if not included in the newsletter.
During an election, the secretary shall:
* Accept signed/dated votes prior to meeting/election
* Upon receipt of the Nominating Committee's report, the Secretary shall, before November 15th, notify each member in writing of the candidates so nominated.
* Accept additional nominations made in writing by any member in good standing before Dec. 1 after such member has secured the written consent of the proposed candidate(s). The Secretary shall notify the membership of any additional nominations by December 15th.
* Mail ballots to the members by January 1st. Sealed ballots must be mailed back to the Secretary postmarked before February 1st in order to be valid.
*Take the ballots unopened to the February meeting at which time they will be opened and counted.
*Notify members in writing of the outcome of the election by March 31st.
MEMBERSHIP:
* Shall be responsible for updating of the membership roll (new members, address changes, etc.) with the Newsletter and Board every other month. * receive all applications for membership which are to be read at the first meeting of the club following its receipt
* receive written notice of membership resignation and update the membership roll accordingly

BULL RUN TREASURER Job Description
The Treasurer shall have charge and custody of and be responsible for all funds of the club. Towards this end, the duties of the Treasurer shall include:
1) To receive all monies collected by BRACDC from dues, committees, or other designated groups, activities, etc.
2)To deposit all such received monies within 7 days of receipt into the bank account maintained by BRACDC
3) To issue checks for reimbursement of approved expenditures to members of the Club
4) To issue checks for payment of approved expenditures of the club
5) To reconcile bank statements and to maintain accounts, up to date and adequately detailed records of Club income and expenditures
6) To submit financial reports monthly or when requested to the BRACDC Board via the President
7) To submit regular financial reports to the BRACDC newsletter
8) To advise the Board of any situations which might lead to an emergency in any financial area of Club work
9) To coordinate with the Secretary to notify the Board and Newsletter of any member "not in good standing" with the Club because of financial obligations.

BULL RUN DIRECTOR job description
1) Contact new members in their area to welcome them to the Club and offer any assistance or information that might be needed;
2) Be prepared to head a Committee if its Chair is vacated, so as not to permit the lapse of said Committee. The Board must approve temporary Chair status for this situation, and the temporary Chair will remain in this position until a new Chair is found and approved by the Board;
3) Provide or organize any help needed to run meetings and/or club events;
4) Provide information or articles for publication in the club newsletter a few times per year;
5) Encourage and assist club members to better promote member participation in club activities, events and meetings;
6) Each Director shall provide a short Annual Report of their Director activities
to the Club President no later than March 15 of each year for inclusion in the Club's official Annual Report

BULL RUN COMMITTEE CHAIR job description
1) Committee chairs must be approved by the Board. Chairs are approved for one-year terms, which renew automatically unless majority vote of the Board votes otherwise;
2) Committee chairs must be club members in good standing;
3) Outgoing committee chairs must turn over to the Board or to the new Chair,
any records, inventory, merchandise, or other club property within 30 days of vacating the post;
4) Committee chairs may select club members to serve on their Committee; however these member names must be forwarded to the Board's attention within 15 days;
5) Committee chairs shall communicate frequently with the Vice President and provide information on their work when requested; any information requiring Board action shall be presented to the Board by the Vice President if the Committee Chair does not also hold a Board seat;
6) Committee chairs shall provide an Annual Report of their activities to the Club President no later than March 15 of each year;
7) Committee chairs shall follow any committee guidelines and standing orders as they apply to their committee.

 

OCTOBER 12 , 2004; Virtual/Online Membership Meeting

Board members present: Barb Finegan, Monica Shifflet, Sharon Knapp. Club members present included David Steward, Ellen Schwab, Dawn/Cat Booth, Emily Overholser, Karen

New chat room entered at 10/12/04 7:01:17 PM.
You are now in chat room “Chat 35180272782919003021.”
Tempoacd has entered the chat room.
NJQHgirl has entered the chat room.
AuntEllens has entered the chat room.
AuntEllens (7:02:02 PM): Hello All, Ellen here!
doughydog (7:02:10 PM): Hi ellen!
NJQHgirl (7:02:21 PM): Hi, Karen from southern NJ here.
eo3123 has left the chat room.
doughydog (7:02:32 PM): So far there are 6 people invited... Hi Karen!
AuntEllens (7:02:42 PM): Mine only shows 4 . . .
doughydog (7:02:49 PM): Waiting on answers from the others
eo3123 has left the chat room.
eo3123 has entered the chat room.
AuntEllens (7:03:37 PM): Cool
doughydog (7:04:07 PM): there you are! Emily Overholser is "eo3123"
doughydog (7:04:17 PM): Sharon? TempoACD?
eo3123 (7:04:22 PM): Hello everyone!
AuntEllens (7:04:47 PM): Hi Emily. Hello Sharon.
doughydog (7:04:54 PM): Last two invites (so far) are Monica "cattledog" and Eliz "hochscharf". But I think Eliz's connection is on all the time anyway whether she is there or not.
Tempoacd (7:05:07 PM): Hi, I'm here--sorry was getting some paperwork.
doughydog (7:05:22 PM): OK cool. I'm going to go post the chat room number on the Bull Run group
AuntEllens (7:05:33 PM): :-)
AuntEllens (7:06:02 PM): Did I hear you are very busy with your farm these days?
eo3123 (7:06:03 PM): Anyone have any brags to report lately??
AuntEllens (7:06:26 PM): Not sure it counts as a brag, but we got 4 heifers. :-)
doughydog (7:06:56 PM): Buddy is really fat, does that count?
Tempoacd (7:07:04 PM): That's a brag!
eo3123 (7:07:06 PM): That counts for me! My girl Grace (Bryn Mawr's Will and Grace got her first ribbons EVER in a USDAA trial this weekend.
Tempoacd (7:07:15 PM): Congrats!
doughydog (7:07:21 PM): coo! what is USDAA?
AuntEllens (7:07:22 PM): YAHOOO! Good for you and her!
eo3123 (7:08:00 PM): United States Dog Agility Assoc. Its been a long time coming, we've both been like the blind leading this blind in this venue. :-0
doughydog (7:08:09 PM): aaaah thanks! me dumb
Tempoacd (7:08:22 PM): No wait--that's me!
AuntEllens (7:08:23 PM): I need a kick in the butt to get practicing. I have several jumps in the yard with grass growing up around them!
eo3123 (7:08:25 PM): No worries. Too many acronyms to worry about.
doughydog (7:08:52 PM): Emily if you email me the details I'll put your brag in the newsletter! AND a pix if you send one!
cattledog has entered the chat room.
doughydog (7:09:18 PM): Hey Monica made it "cattledog"
AuntEllens (7:09:22 PM): Hello Monica
doughydog (7:09:44 PM): oh "doughydog" is (me) Barb Finegan
Tempoacd (7:09:44 PM): Hi
eo3123 (7:09:45 PM): Liz Sharpe has a great pic of Grace and her dog Baxter (Grace's brother who also did very well). I'll ask her to send it to you. :-)
cattledog (7:09:45 PM): Hello everyone, has the meetingstarted?
doughydog (7:09:48 PM): I had 3 other people say they'd be here but I don't see them on yet
doughydog (7:09:55 PM): Emily that would be great!@
cattledog (7:10:05 PM): yes it is a cool picture
doughydog (7:10:30 PM): OK well in the interest of time let's get started? yes?
Tempoacd (7:10:42 PM): OK
AuntEllens (7:10:49 PM): sure :-)
cattledog (7:10:57 PM): sure, but no Q
eo3123 (7:11:00 PM): Go for it.
cattledog (7:11:06 PM): :-(
doughydog (7:11:12 PM): OK calling to order this informal meeting (no quorum present) at 7:10pm
doughydog (7:11:49 PM): as this is informal, we can just go ahead with info we need to disseminate and I'll reprint the log in the newsletter, then we'll open the floor for any chatting or questions
doughydog (7:12:17 PM): Present: Barb, Monica, Sharon (board); members Emily, Ellen, Karen
cattledog (7:12:43 PM): Karen as in horcgal?
doughydog (7:12:55 PM): Next is reports from committees. I will briefly update the usual; newsletter could use anything you'd like to send in, and the website is going along as usual.
NJQHgirl (7:12:57 PM): yeah, I have to renew but was told to do it in spring rather than now
doughydog (7:12:59 PM): Yes Karen is horcgal
cattledog (7:13:06 PM): ok thought so
doughydog (7:13:20 PM): Karen we have to doublecheck - waiting on Eliz to give us the correct, current Membership list
doughydog (7:13:31 PM): Which should happen this week
doughydog (7:13:35 PM): Sharon? Treasurer report?
Tempoacd (7:14:00 PM): OK
Tempoacd (7:14:22 PM): In bank as of today:$3548.24
Tempoacd (7:14:34 PM): Since 8/1/04:
Tempoacd (7:14:48 PM): Income: (membership) $515.00
Tempoacd (7:15:31 PM): Expenses: $665.18
Tempoacd (7:15:49 PM): Do you want expenses broken down?
doughydog (7:15:56 PM): briefly, sure
Tempoacd (7:16:12 PM): Hang on--slow typist?
Tempoacd (7:16:41 PM): 25.00 to VA for annual fee
doughydog (7:16:57 PM): LOL
Tempoacd (7:17:07 PM): 35.00 to ACDCA for ad in nat'l catalog
doughydog (7:17:09 PM): "annual fee" is incorporation fee
Tempoacd (7:17:16 PM): yes, sorry
Tempoacd (7:17:37 PM): 525.00 for our yr insurance renewal
Dawni321 has entered the chat room.
Tempoacd (7:17:54 PM): 37.98 sunshine
doughydog (7:17:57 PM): (Dawn & Cat Booth have arrived)
Dawni321 (7:18:06 PM): lol, thank you
Tempoacd (7:18:21 PM): 32.25 ads, Canadian nat'l catalog ads
Tempoacd (7:18:40 PM): 9.95 website renewal
Tempoacd (7:18:48 PM): That's it.
doughydog (7:18:56 PM): Great! thanks Sharon!
AuntEllens (7:19:15 PM): ACDCC is very grateful.
AuntEllens (7:19:39 PM): The ad revenue helped them to have a very successful spec.
eo3123 (7:19:49 PM): Ok my turn. What's ACDCC
doughydog (7:19:58 PM): National club of Canada
AuntEllens (7:20:01 PM): Aus Cattle Dog Lub of Canada
doughydog (7:20:06 PM): hey! it ate my last message!
doughydog (7:20:10 PM): Hang on -
cattledog (7:20:16 PM): Hi Dawn and Cat :-)
doughydog (7:20:18 PM): Back to Committee - I want to welcome Ellen Schwab
doughydog (7:20:24 PM): onto the Newsletter Committee
AuntEllens (7:20:30 PM): Thank you!
doughydog (7:20:31 PM): Ellen has been a huge help
doughydog (7:20:34 PM): with articles & information
AuntEllens (7:20:38 PM):
doughydog (7:20:40 PM): and is now officially on the committee
Tempoacd (7:20:45 PM): Thank you!
AuntEllens (7:20:50 PM): :-)
doughydog (7:20:57 PM): OK
doughydog (7:20:59 PM): Next up
doughydog (7:21:09 PM): Would be info from the Nominating Committee
cattledog (7:21:15 PM): yes, she was doing a good job w the canadian one as well
doughydog (7:21:20 PM): But The Chair, Rebecca Elder (also Club Secretary)
doughydog (7:21:23 PM): has to work tonight
doughydog (7:21:27 PM): But I can pass along
doughydog (7:21:34 PM): that she has formed her committee with 2 club members
doughydog (7:21:41 PM): and they should have the Official Slate
doughydog (7:21:50 PM): in time to publish the info in the Nov/Dec newsletter
doughydog (7:21:58 PM): And then we'll open the floor to any Nominations
doughydog (7:22:07 PM): from any other club member who would like to run for Director
doughydog (7:22:18 PM): And yes Ellen did do a great job with the Canadian newsletter
doughydog (7:22:20 PM): :-)
doughydog (7:22:30 PM): Also in Committee news:
doughydog (7:22:38 PM): Our club VP, Eliz Hoch,
AuntEllens (7:22:47 PM): I will be doing it again, so if anyone wants to advertise, call me.
doughydog (7:22:52 PM): had taken on the job of keeping the Member database when the Club did not have a Secretary
doughydog (7:23:02 PM): She did the job for quite a few years and kept things current
doughydog (7:23:07 PM): But now that we have a Club Secretary
doughydog (7:23:24 PM): The job of keeping the membership list has been returned to the Secretary (REbecca Elder)
doughydog (7:23:33 PM): So the Membership Committee is no more
doughydog (7:23:40 PM): And many thanks to Eliz for all her work
doughydog (7:23:47 PM): Because it IS work!
AuntEllens (7:23:49 PM): Yeah Eliz.
Tempoacd (7:23:56 PM): Thanks, Eliz!
doughydog (7:24:10 PM): (Eliz is not here, but we still needed to say it!)
doughydog (7:24:31 PM): Any other committee reports? (Ellen your info will go in New Business)
doughydog (7:25:06 PM): OK in Old Business,
doughydog (7:25:33 PM): we had talked about Ways & Means Committee
doughydog (7:25:34 PM): at our meeting in June
doughydog (7:25:34 PM): aarrgh
doughydog (7:25:37 PM): jeez!
doughydog (7:25:40 PM): hang on
doughydog (7:25:49 PM): And Mary Weihrauch had offered to take over the job as Chair
doughydog (7:26:05 PM): We are having a bit of difficulty getting the merchandise back from the previous Chair
doughydog (7:26:12 PM): But we are working on it. We'd really like to get moving
doughydog (7:26:21 PM): and get the merchandise available again
doughydog (7:26:24 PM): to our members
doughydog (7:26:28 PM): via the website or at meeting
doughydog (7:26:35 PM): I'll talk about it in the next newsletter too
doughydog (7:26:47 PM): Next up
doughydog (7:26:55 PM): We will have the date for the Christmas meeting
doughydog (7:26:57 PM): and Party
doughydog (7:27:11 PM): hopefully within the week; Faith was waiting for Cheryl Carey (we have the party at Cheryls house)
doughydog (7:27:19 PM): to pick a date that will work for her
doughydog (7:27:30 PM): Faith - head of Performance Committee, and Faith schedules the meetings
doughydog (7:27:40 PM): we'll have that info in the next newsletter too
doughydog (7:27:51 PM): If you haven't been to a Christmas meeting-
doughydog (7:27:55 PM): you HAVE to come!!
doughydog (7:28:23 PM): OK
Tempoacd (7:28:23 PM): Yes, testamonial: GREAT fun!
doughydog (7:28:31 PM): OMG the meetings are a BLAST
doughydog (7:28:37 PM): dogs all run around
doughydog (7:28:38 PM): we eat
AuntEllens (7:28:44 PM): Love the interacting cattle dogs!
doughydog (7:28:44 PM): steal each other's gifts
Tempoacd (7:28:47 PM): And eat!
doughydog (7:28:50 PM): and eat
doughydog (7:28:52 PM): LOL
doughydog (7:29:05 PM): OK
NJQHgirl (7:29:10 PM): .....and wine!!!! lotsa lotsa wine!
doughydog (7:29:16 PM): Last part of business! See how fast we are! Oh yes and wine. LOLOL
doughydog (7:29:21 PM): New Business
doughydog (7:29:30 PM): We have created a new standing committee
doughydog (7:29:36 PM): the Member Resources Committee
doughydog (7:29:51 PM): the idea came from Ellen Schwab and she is the Chair of the Committee
doughydog (7:29:56 PM): Ellen do you want to talk a bit?
AuntEllens (7:30:26 PM): Yes, but more about the Supported Entry in Harrisburg. :-)
doughydog (7:30:39 PM): LOL OK do Committe first then Entry
AuntEllens (7:30:44 PM): The MRC should have a report necxt meeting.
AuntEllens (7:31:11 PM): Since it was just approved, I have done nothing, yet.
doughydog (7:31:22 PM): well tell 'em what type of things you'll do! :-)
AuntEllens (7:32:11 PM): OK. We plan to contact all new members and make sure they get all the documents. Const and By Laws, list of other members and a list of jobs looking for volunteers.
AuntEllens (7:32:56 PM): We will be looking to match up new members with an existing member. A Big Sister deal, so that new members can have a friendly face at meetings.
AuntEllens (7:33:10 PM): It's really hard to go to the first meeting when you do not know anyone.
Tempoacd (7:33:16 PM): Wonderful ideas! Thank you!!
AuntEllens (7:33:37 PM): I'll be looking for *old*, I mean exisiting members to help. :-)
eo3123 (7:33:43 PM): Have you thought about including lists of training clubs in their area, websites to check out. stuff like that?? Sounds like a great idea.
doughydog (7:33:48 PM): "old" is fine ;-)
AuntEllens (7:34:01 PM): I'd also like to make sure we have someone who will make introductions at meetings.
Tempoacd (7:34:15 PM): I also like Emily's ideas.
AuntEllens (7:34:20 PM): We all recognise screen names, but sometimes faces are new.
AuntEllens (7:34:36 PM): Oh, that is good!
doughydog (7:34:37 PM): I agree Sharon, Emily has a good addition there
Tempoacd (7:34:47 PM): How about "Spotlighting" a member each time in Newsletter?
cattledog (7:34:49 PM): Old is not fine!!!
cattledog (7:34:50 PM): lol
doughydog (7:34:53 PM): HAHAH
doughydog (7:35:04 PM): We had been doing a Member Spotlight
Tempoacd (7:35:05 PM): Old works for me!
doughydog (7:35:07 PM): last year
AuntEllens (7:35:12 PM): I think Barb started that. :-)
doughydog (7:35:19 PM): But like most things, it can be tough to get people to write about themselves!
Tempoacd (7:35:20 PM): I remember.--Liked it.
doughydog (7:35:26 PM): I liked it too!
Tempoacd (7:35:29 PM): Yes, true
AuntEllens (7:35:42 PM): Me, too. Anything to make things friendlier.
doughydog (7:35:43 PM): I would read about other people's dogs all day.
Tempoacd (7:35:51 PM): Maybe require new members to do so as intro?
doughydog (7:35:54 PM): And what they are doing with them
AuntEllens (7:35:58 PM): :-)
doughydog (7:36:00 PM): OOH hey! not bad!
AuntEllens (7:36:11 PM): We are working on membership cards.
doughydog (7:36:16 PM): Right now in the "welcome to bull run" part I usually just list a name and town
Tempoacd (7:36:21 PM): One of my OB clubs does that--requiore intro
doughydog (7:36:24 PM): Except for Cat Booth, because Dawn sent such a nice email
Tempoacd (7:36:27 PM): sp!!!
doughydog (7:36:28 PM): and pixes
Dawni321 (7:36:32 PM): O:-)
doughydog (7:36:43 PM): Dawn that was great!
AuntEllens (7:36:53 PM): Yes, very nice!
Dawni321 (7:37:12 PM): cat really wanted to talk about her pup
doughydog (7:37:18 PM): OK ellen want to talk about the April show and supported entry?
Tempoacd (7:37:19 PM): Yes, thanks, Dawn!
doughydog (7:37:22 PM): Cat can send all the pixes and stories she wants
AuntEllens (7:37:31 PM): YES! More questions than information.
AuntEllens (7:37:41 PM): Do we have any money budgeted for trophies?
AuntEllens (7:38:07 PM): Do we have any money/authorization for advertising?
wooleston has entered the chat room.
Tempoacd (7:38:19 PM): I don't think we have an actual budget at all, but we wwill be budgeting an am't for trophies, I believe.
doughydog (7:38:21 PM): DAvid just arrived
AuntEllens (7:38:29 PM): I talked with some HKC people who said once they had 34 ACDs at the show.
doughydog (7:38:32 PM): Yes we were just discussing trophies this week
doughydog (7:38:41 PM): 34!
Tempoacd (7:39:09 PM): I think that was the yr BR had official support.
doughydog (7:39:11 PM): welcome DAvid, we're talking about the upcoming supported entry at Harisburg in April
AuntEllens (7:39:19 PM): Do you want me to reserve the room for our meeting when I am mkaing the other arrangements?
doughydog (7:39:24 PM): yes!
AuntEllens (7:39:58 PM): I did some prelimnary talking with members of the ACDCA board and they are in favor of suporting this. Since we are not an AKC cub, we can not do it on our own.
doughydog (7:40:19 PM): Re: Advertising budget - do you mean in the show catalog or elsewhere?
AuntEllens (7:40:24 PM): I was hoping Rebecca would be here, so I could ask her to get the required signatures from the ACDCA.
Tempoacd (7:40:29 PM): Barb--message from Monica--you need to reinvite; she got lost.
AuntEllens (7:40:51 PM): I mean elsewere. Like the ACDCA web site, or newsletter, maybe the KY Club newsletter.
doughydog (7:41:08 PM): ack! Monica is still on my "here" list and it won't let me re-invite her
AuntEllens (7:41:37 PM): If anyone knows of a VA club, or NE Club, advertising the supported entry might increase the entry.
Tempoacd (7:41:45 PM): OK,checking back w/her.
doughydog (7:41:48 PM): Sharon, David/Monica - have we advertised outside for that April show before?
AuntEllens (7:42:08 PM): It can get quite costly.
AuntEllens (7:42:43 PM): Last year, only one person mentioned hearing about the support and coming special. She saw a blurb in the ACDCC newsletter.
doughydog (7:42:46 PM): Is it possible to get some idea of price for advertising outside of the show catalog?
AuntEllens (7:42:54 PM): Yes.
AuntEllens (7:43:08 PM): Are we open to the idea of spending money? :-)
Tempoacd (7:43:17 PM): Depends!
doughydog (7:43:21 PM): OK we would need to know price and when the item would be delivered
doughydog (7:43:23 PM): LOL
AuntEllens (7:43:26 PM): LOLOLOLOLOL
Tempoacd (7:43:30 PM): Monica can't find a way back
doughydog (7:43:41 PM): "Delivered" as in, we wouldn't want it to get in people's hands AFTER the entries have closed
AuntEllens (7:43:51 PM): Yes. No sense investigating if we are not interested at all.
doughydog (7:43:52 PM): I can't remove her from the room to reinvite her!
AuntEllens (7:44:08 PM): Correct. Which means we should be placing ads soon.
Dawni321 (7:44:22 PM): try getting monica to sign off then back on again
NJQHgirl (7:44:27 PM): could be lagged, may need to shut her computer down and restart and re-go online
doughydog (7:44:29 PM): Good idea Dawn
doughydog (7:44:48 PM): OK let's start with, when do entries for APril close?
eo3123 (7:44:58 PM): What about the Match/Show Bulletin? Do they advertise things like supported antries for shows?
doughydog (7:45:04 PM): What would the cost be to advertise in ACDCA and ACDCC, one ad, prior to entry closing?
AuntEllens (7:45:05 PM): Also, if we have a lsit of tropies to put in the ad, we might get better responses.
AuntEllens (7:45:41 PM): Entries close 2.5 weeks prior to the show.
doughydog (7:45:43 PM): ok I'm writing that down
AuntEllens (7:46:01 PM): I do not have any numbers, I just want permission to go looking.
Tempoacd (7:46:02 PM): What's date of H'burg for next yr?
cattledog has left the chat room.
AuntEllens (7:46:09 PM): mid April
Tempoacd (7:46:11 PM): Go look--that's free!
doughydog (7:46:13 PM): I can check.
Tempoacd (7:46:38 PM): OK, Reinvite Monica.
AuntEllens (7:46:46 PM): ACDCA is broke and can not give us any money.
wooleston (7:46:47 PM): Wait for he to come back online.
doughydog (7:46:50 PM): as soon as she gets back on I will
doughydog (7:47:13 PM): on Hbg Kennel Club site - hold on..
doughydog (7:47:29 PM): AWK they still have 2004 show info!
Tempoacd (7:47:47 PM): Yes, i know.
AuntEllens (7:47:58 PM): I would also like to commit to support the entries in 2006, and 2007. We get more benefits from long term panning, including some imput into the judge.
Tempoacd (7:48:01 PM): Broadband? check infodog.
AuntEllens (7:48:20 PM): EEK, I spell as ad as Sharon!
doughydog (7:48:35 PM): Heck no I'm on dial-up. Anybody can check infodog.com for us?
Tempoacd (7:48:39 PM): We got that good participation when we did support conjunction with the AKC vid being made in PA
Tempoacd (7:49:53 PM): Don't worry--mid April is enough for now. I'd suggest we look into supported entry for next 3 yrs.
doughydog (7:49:55 PM): OK re: supporting entries 2004-2007. All that has to be presented to the Board for official OK first
AuntEllens (7:49:56 PM): Sow is 04/16, close 03/30
Tempoacd (7:50:06 PM): Thanks!
cattledog has entered the chat room.
doughydog (7:50:21 PM): welcome back Monica
NJQHgirl (7:50:24 PM): your spelling is fine......its the letters you leave out!
AuntEllens (7:50:31 PM): :-)
AuntEllens (7:50:35 PM): Fat fingers!
doughydog (7:50:39 PM): We were discussing supporting entries for 2005, 2006, 2007
cattledog (7:50:40 PM): that was special
cattledog (7:50:41 PM): NOT
wooleston (7:51:05 PM): Don't crash it until I update the backup.
AuntEllens (7:51:12 PM): If we commit 18 months ahead, we get to suggest 5 judges, and they will pick one of them.
doughydog (7:51:13 PM): LOL
doughydog (7:51:19 PM): OK
doughydog (7:51:21 PM): Ellen
doughydog (7:51:30 PM): Can you write up a list of these things
AuntEllens (7:51:35 PM): Not to mention a signing bonus.
cattledog (7:51:36 PM): yes, I have all that info as well
AuntEllens (7:51:41 PM): Sure.
doughydog (7:51:49 PM): be happy to put it to the Board
cattledog (7:51:50 PM): we should do it
AuntEllens (7:52:00 PM): We have to commit to 2005 by December.
doughydog (7:52:15 PM): I'll put it up as soon as you write it up
AuntEllens (7:52:26 PM): Can I get an idea on trophy money?
cattledog (7:52:43 PM): we need to have the actual contract as well
AuntEllens (7:52:44 PM): Just a ball park? Then I can make suggetions.
doughydog (7:53:04 PM): Sharon? Do you remember what we'd spent last year? I think we had gone over budget on that
cattledog (7:53:06 PM): I have a copy of that or it can be downloaded from the webpage for HKC
doughydog (7:53:08 PM): as we weren't quite organized
AuntEllens (7:53:26 PM): WE can not sign the contract. We have to ask ACDCA to do that for us. BUT, we need to commit to make it happen. :-)
cattledog (7:53:41 PM): yes we can sign it
cattledog (7:53:51 PM): as Bull Run
doughydog (7:54:09 PM): Glad you ladies know what you're talking about
doughydog (7:54:15 PM): ;-)
AuntEllens (7:54:23 PM): Only official AKC clubs are elligible for the rebates. Since we are not AKC, we can not sign and get the money.
Tempoacd (7:54:29 PM): We still owe Monica for toys. with those it will come to ~ $380
doughydog (7:54:39 PM): AWK! $380! we did go over
AuntEllens (7:54:53 PM): So, I can guestimate spending 380 on trophies?
AuntEllens (7:55:07 PM): We need to buy a minimum of 7.
doughydog (7:55:10 PM): Only if we can sell an additional $180 in raffle tix.
Tempoacd (7:55:21 PM): Nope--wwe just don't have that much, I'm afraid.
cattledog (7:55:25 PM): unless the ACDCA supports it, then they have to sign it
doughydog (7:55:26 PM): I'd say ballpark $200-$250?
AuntEllens (7:55:32 PM): Well, with the quilt and some of that nice stuff!
Tempoacd (7:55:34 PM): How about ~250?
AuntEllens (7:55:40 PM): 200 - 250 would e WONDERFUL!
cattledog (7:55:46 PM): well, we need to see what we get
AuntEllens (7:55:51 PM): I can do a lot with that.
cattledog (7:55:53 PM): yes, we did overspend
doughydog (7:56:04 PM): Were we satisfied with the trophies Faith got last time?
doughydog (7:56:22 PM): There's also the option Eliz mentioned, which I cannot recall details
cattledog (7:56:23 PM): but the idea is to get trophies donated like they do for the national
doughydog (7:56:29 PM): OH
doughydog (7:56:32 PM): <duh>
cattledog (7:56:35 PM): I want more than crappy medallions
AuntEllens (7:56:39 PM): I thought the premiun list said those trophies were donated?
doughydog (7:56:41 PM): LOL
cattledog (7:56:50 PM): some were
Tempoacd (7:56:51 PM): Yes, by BRACDC!
cattledog (7:57:08 PM): no, we had trophy pledges
cattledog (7:57:18 PM): did you not get any Sharon?
Tempoacd (7:57:20 PM): How about a trophy fund like other clubs.?
AuntEllens (7:57:28 PM): I can do a lot with 250! I'll propose some things for the board.
doughydog (7:57:36 PM): The raffle did help offset some of the costs but we'll need more donations/prizes to help out
cattledog (7:57:38 PM): Yes we could have too
Tempoacd (7:57:42 PM): I have no record of $ pledges.
cattledog (7:57:45 PM): it's a long story
doughydog (7:58:06 PM): I don't remember anybody pledging money either
doughydog (7:58:21 PM): I can set up a webpage for donations for trophies?
cattledog (7:58:28 PM): well I said I would donate money for something
AuntEllens (7:58:33 PM): COOL!
cattledog (7:58:36 PM): I have to go back and check my checkbook
Tempoacd (7:58:38 PM): And folks can use Paypal.
AuntEllens (7:58:48 PM): I love PayPal
cattledog (7:58:52 PM): yes but we need to know what they are
doughydog (7:58:55 PM): we ALL love paypal
doughydog (7:59:06 PM): Need to know what the trophies are?
cattledog (7:59:08 PM): well, almost all of us love paypal
doughydog (7:59:09 PM): do you eman?
Tempoacd (7:59:10 PM): Folks spend that way; it isn't "real."
cattledog (7:59:25 PM): well, w have a trophy p[ackage
cattledog (7:59:45 PM): and people sponsor awards
Tempoacd (7:59:56 PM): Do we want "trophies" or something other than--like toys, leashes, merchandise?
cattledog (7:59:58 PM): what we don't want for the most part
AuntEllens (8:00:17 PM): MERCHANDISE! TOYS!
doughydog (8:00:20 PM): we don't want people to sponsor awards? I['m confused (as usual)
cattledog (8:00:45 PM): well you can do some of both if you want
Tempoacd (8:00:47 PM):
AuntEllens (8:00:52 PM): I will take sponsors and donations!
cattledog (8:01:00 PM): no, we want people to sponsor awards
AuntEllens (8:01:03 PM): CAsh or prizes!
doughydog (8:01:08 PM): OK <whew>
Chat room exited at 10/12/04 8:02:10 PM.New chat room entered at 10/12/04 8:04:13 PM.
You are now in chat room “Chat 35180272782919003021.”
doughydog (8:04:24 PM): am I back?
AuntEllens (8:04:31 PM): Yes
Tempoacd (8:04:32 PM): yes
cattledog (8:04:37 PM): cause it goes on HKC trophy table
doughydog (8:04:37 PM): damn dial-up
doughydog (8:04:44 PM): Bet I just lost the log too
cattledog (8:04:45 PM): get cable
AuntEllens (8:04:54 PM): I'll send it to you.
doughydog (8:04:56 PM): No cable up here in Mount Olympus
cattledog (8:04:56 PM): is anyone else logging it?
Tempoacd (8:05:04 PM): If log lost, I can copy and e-mail, Barb.
doughydog (8:05:12 PM): THANKS
cattledog (8:05:13 PM): you wish you lived on Mt Olympus
doughydog (8:05:18 PM): everybody feel free to send it to me
doughydog (8:05:24 PM): No I live in Mosquito Fart, PA
AuntEllens (8:05:24 PM): OOps, no . . I only have part of it.
cattledog (8:05:25 PM): what is it tapeworm drive or something
doughydog (8:05:31 PM): yes, Tapeworm Road
cattledog (8:05:32 PM): LOL funny name
doughydog (8:05:34 PM): LOL
doughydog (8:05:37 PM): OK catch me up
cattledog (8:05:46 PM): I thought you were joking
cattledog (8:05:47 PM): anyway
doughydog (8:05:49 PM): Who is willing to help me with the webpage so I'm asking the "right" things
eo3123 (8:05:52 PM): We need trophies. 'Nuff said
cattledog (8:06:00 PM): I will donate something for H Juniors for sure
doughydog (8:06:01 PM): Thanks Emily!
cattledog (8:06:11 PM): I will help as well
doughydog (8:06:24 PM): I can base it on the page used by ACDCA
AuntEllens (8:06:26 PM): I volunteered to help with the web stuff.
doughydog (8:06:30 PM): thanks
cattledog (8:06:33 PM): and Bryn Mawr will do best of breed
cattledog (8:06:43 PM): if it doesn't put me in the poor house
doughydog (8:06:56 PM): great!
doughydog (8:07:04 PM): holding ya to it. LOL
cattledog (8:07:10 PM): No plasma screeen TV!!
doughydog (8:07:17 PM): Yes but you did get a new hip
cattledog (8:07:28 PM): that I am still paying for LOL
doughydog (8:07:33 PM): ;-)
doughydog (8:07:36 PM): OK moving on
cattledog (8:07:40 PM): yes
wooleston (8:07:40 PM): But maybe a wonderful floor model Sony ...
cattledog (8:07:47 PM): OOPs
cattledog (8:07:56 PM): forgot you were here dear<G>
wooleston (8:07:57 PM): ... if you pick it up yourself.
doughydog (8:07:59 PM): Ellen, anything else re: supported entry
doughydog (8:08:05 PM): LOL @ monica & david
wooleston (8:08:07 PM): :-D
Tempoacd (8:08:17 PM): ;-)
AuntEllens (8:08:42 PM): Not at te moment! I'll send a report for the board.
doughydog (8:08:47 PM): Grand!
doughydog (8:08:49 PM): OK
Tempoacd (8:08:52 PM): Thanks, Ellen
doughydog (8:08:59 PM): Anything question-wise from the floor? Comments? Other issues/
cattledog (8:09:01 PM): everyone please plan on the christmas party
cattledog (8:09:17 PM): Cat and Dawn, that means you too!!
Tempoacd (8:09:19 PM): Looking for doggie gifts now!
cattledog (8:09:25 PM): bring shannon as well
cattledog (8:09:31 PM): yes me too
Dawni321 (8:09:34 PM): LOL, only if there's no SNOW
doughydog (8:09:44 PM): anything else for the "record"? Or shall we adjourn (unofficially)
eo3123 (8:09:47 PM): You should try to get dates for the party ASAP. I know its tough, but I think that's the key to getting people out. Planning ahead.
cattledog (8:09:48 PM): historically we have great wther
Tempoacd (8:09:50 PM): No, snow's fun--dogs love it!!
AuntEllens (8:09:58 PM): I agree, Emily!
cattledog (8:09:59 PM): only i year was it cold and ugly
doughydog (8:10:00 PM): Emily-
doughydog (8:10:05 PM): Faith did talk to Chery over the weekend-
doughydog (8:10:13 PM): and is waiting to hear from Cheryl on the date
doughydog (8:10:18 PM): as Cheryl had to check when she was available
doughydog (8:10:22 PM): Hopefully we will know this week
cattledog (8:10:24 PM): yes w are waiting for Cheryl to tell us what she has open
cattledog (8:10:35 PM): we will announce it on the list
doughydog (8:10:37 PM): we wil certainly know to publish in the nesletter
eo3123 (8:10:38 PM): No problem. Cheryl is a busy, busy lady. :-)
cattledog (8:10:41 PM): asap
doughydog (8:10:41 PM): "newsletter"
Dawni321 (8:10:50 PM): someone will have to suggest lodging for us to get there
cattledog (8:11:03 PM): Barb I have more newsletter stuff to send you
Tempoacd (8:11:05 PM): Cheryl will know.
doughydog (8:11:20 PM): Cheryl is essentially right off the turnpike & Carlisle Pike. Lots of stuff there
cattledog (8:11:23 PM): OK< we can work that out later
doughydog (8:11:36 PM): OK is all business done now?
doughydog (8:11:41 PM): <say yes>
Tempoacd (8:11:41 PM): yes
cattledog (8:11:44 PM): we will find you someplace to stay
cattledog (8:11:47 PM): yes
eo3123 (8:11:53 PM): YEPPERS
AuntEllens (8:12:06 PM): yes
doughydog (8:12:10 PM): Then we are unofficially adjourned!

Membership Meeting, 12/19/04, Mechanicsburg, PA. Officers present: Barb Finegan, Monica Shifflet, Faith Mackert. Members present: Cheryl Carey, Lee & Marc Kephart, Karen Parker, Emily Overholser, David Steward, Chrisy Morgan, Pat Burgee, Cappy Phillips, Sally Kamm. Guests: Marilyn Freeland, John Ledden, Maja Young, Liz Sharpe.

Meeting started 1:35 pm, President Barb Finegan presiding. Committee Reports: Treasurer's Year-End report passed around and will be published in Jan/Feb newsletter. Ways & Means Chair Mary Weihrauch unable to attend, but in her stead, Barb noted that the Ways & Means merchandise will shortly be back online and that she had brought it along to the meeting if anyone was interested. No reports from WEbsite/Newsletter or Sunshine/Performance. Member Resources Chair (Ellen Schwab) unable to attend.

In Old Business, Barb noted that in October we held the first online informational meeting. It turned out that enough members attended to provide a quorum; however the AKC views online meetings as "informational" only, not as "official", a quorum notwithstanding. Barb said that we mostly discussed the upcoming Supported Entry for the Hbg., PA dog show in April 2005. The club has budgeted $200-$250 for the trophies we have to provide for the Supported Entry (Trophies will be Festive Gift Baskets, provided for the top 7 in Conformation and the highest-scoring ACD in Obedience). Barb said that we will be supporting the cattledog entry for the next three years. Member Lee Kephart asked if we can move the Annual Meeting to a little later in the afternoon since last year it conflicted with those who needed to be in the obedicnce/agility rings. We can set this up as time gets closer. Talk turned back to the Supported Entry Gift Baskets and Barb explalined that individuals can sponsor a gift basket and will be credited and thanked for doing so. Cheryl Carey volunteered to sponsor the Obedience basket, and Monica Shifflet volunteered for Best of Breed.

IN New Business, Monica Shifflet said that one of our club members, Jill Fernando, does Freestyle with her dogs and would be willing to put on a demo. It was decided to discuss this with Jill at Harrisburg so we could hold the demo at another scheduled meeting.

Barb then introduced the new liability forms. The club's insurance company suggested we start having all in attendance sign such a waiver to help both the club and the property owner where we hold our meetings. Waivers were passed around for signature.

The Director Election Ballots, Barb said, were ready to go and would be in the mail this week. Barb reminded everyone that we have four candidates running for only three positions, so everybody please vote. Barb said that if you don't receive your ballot in a week please let her know; it may be that your club membership is not current or she might have missed your name.

Barb then talked more about the April raffle and that tickets are now on sale at this meeting, online, and that order forms would be in the next two issues of the newsletter. Also that Ways & Means merchandise would be on sale after the meeting ended.

Barb asked Faith (Performance Chair) if we had anything scheduled yet for the February 2005 club meeting. We did not, and discussed that it has historically been a tough meeting to hold due to bad weather affecting member attendance.

Barb then turned to Sally Kamm, a newly reinstated club member who is quite familiar with AKC and is willing to help us with our accreditation effort for the club. Sally took the floor to introduce herself and discuss the AKC and what we need to do to get started on accreditation.

Scheduling a "Fun Match" needs done as soon as possible, Sally said. Cheryl Carey offered her place for Obedience or Confo Fun Match. Sallly explained that a "fun match" needs to follow AKC regs, with at least 2 dogs per class so there is some competition, and one class must have 3-5 dogs. Discussion followed on the possibility of doing this in Feb/spring.

Sally then explained we need to find Bull Run's "Core" - the area where most of the current club members live. We discussed the club history; that it had originally been Centerville, VA, and from that Civil War area and the fact that we have cattledogs came the club's name, Bull Run. The AKC will want to know why we are incorporated in VA - because founding members lived there and were willing to take care of the paperwork. The AKC will ask, 'why did it take so long to apply for accreditation?' plus will need club history, proof of activities.

Discussion went on that Conformation (dollar for dollar) is the biggest income producer for clubs, then agility, then obedience; and that BR needs to keep in mind that we will have to spend money to advertise and hold at least one Fun Match in order to get out there and get credit from the AKC. We can advertise on our website, the Match Bulletin, email lists. Sallyl suggested limited classes for a Fun Match; enough to cover the needs but not so much that it is overwhelming - 6-9, 9-12, 12-18, Open.

Discussion continued that it is possible to combine with other clubs to share facility rental fees in order to hold events, and that the Hbg Kennel Club would love to work with BR on holding herding events, which is something to keep in mind once we become certified, and also that ANimal Planet might be very interested in filming this sort of event. The cost of renting part of the Hbg Farm Show was discussed, as livestock events are a different cost scale. The Gettysburg Expo was discussed as a potential facility for hosting a herding event or other dog show.

Sally then explailned that AKC likes to see an active membershipi; that club members are in more than one dog club or hold positions, etc. We need to distribute a new Member Info survey to see if our members have become involved with other clubs, have held positions, worked at AKC events, etc. We need 100% compliance from the membership in returning these forms. Demonstrating that club members have this sort of experience helps the AKC to "fast track" the accreditation application. ANd do we have any judges in our club?

The next topic is to check with the AKC to see if BR had ever tried for accreditation previously. Sally provided the name of the contact person at AKC, Mike Liosi. Barb said she'd handle that and would figure out our "core" demographic area so that we could better plan, and that the new Member Survey would go out in the Jan/Feb newsletter.

Meeting adjourned, 2:41 pm.

(Updated from Jan/Feb 2005 newsletter: from President Barb, as per her response from AKC: The AKC has no previous accreditation attempts on file from BR, so we are clear to start our work. The new Member Survey was enclosed in the Jan/Feb newsletter, and the core demographic area has been charted and we are working on needed updates.)