Please note that these Job Descriptions are in addition to any duties spelled out in the Bull Run Constitution and By Laws.

MOTION: To accept Job Descriptions for Board Members and Committee Chairs as listed here: Motion made by Barb Finegan on 8/2/04; "aye" votes received from Barb Finegan, Eliz Hoch, Faith Mackert, Sharon Knapp, Rebecca Elder. Nay votes - none. Abstaining - none. No vote cast - Monica Shifflet, Wendy Plache. Motion passed.

BULL RUN PRESIDENT job description
1) Maintain regular correspondence with the Board
2) Present motions to the Board and / or Membership for consideration
3) Preside at Board and Membership meetings
4) Write a President's message for each issue of the newsletter which includes information pertaining to the activity/decisions of the Board.
5) Maintain other necessary correspondence to effectively oversee the organization and maintenance of the affairs of the Club, in accordance with the Bylaws.
6) Obtain and compile the written Annual Reports from all Officers, Directors, and Committee Heads prior to the Annual Meeting in April. Provide full report to the Newsletter Editor for publication.
7) Call special board meetings / board votes to be held online when necessary.

BULL RUN VICE PRESIDENT job description
1) Maintain regular communication with all standing committees. Notify the President of continuing committee work.
2) Act as liaison with the Board and all committees.
3) Ensure that Annual Reports from all committee chairs are provided to the Club President no later than March 15 of each year

BULL RUN SECRETARY job description
* Keep a record of all meetings of the Club and of the Board and all matters of which a record shall be ordered by the Club. This record, which includes tallies of motions and votes as well as meeting minutes, shall be forwarded every other month to the Board, the Historian and the Newsletter Editor.
* Have charge of the correspondence, notify members of meetings, notify officers and directors of their election to office, keep a roll of members with their addresses and carry out other duties as are prescribed in these By-Laws.
* Be responsible for providing the Meeting Notices to the Newsletter or mailing Meeting Notices to the membership if such is not included in the Newsletter.
* Be responsible for preparing the Dues Renewal Notice for inclusion in the Newsletter or mailing same if not included in the newsletter.
During an election, the secretary shall:
* Accept signed/dated votes prior to meeting/election
* Upon receipt of the Nominating Committee's report, the Secretary shall, before November 15th, notify each member in writing of the candidates so nominated.
* Accept additional nominations made in writing by any member in good standing before Dec. 1 after such member has secured the written consent of the proposed candidate(s). The Secretary shall notify the membership of any additional nominations by December 15th.
* Mail ballots to the members by January 1st. Sealed ballots must be mailed back to the Secretary postmarked before February 1st in order to be valid.
*Take the ballots unopened to the February meeting at which time they will be opened and counted.
*Notify members in writing of the outcome of the election by March 31st.
MEMBERSHIP:
* Shall be responsible for updating of the membership roll (new members, address changes, etc.) with the Newsletter and Board every other month. * receive all applications for membership which are to be read at the first meeting of the club following its receipt
* receive written notice of membership resignation and update the membership roll accordingly

BULL RUN TREASURER Job Description
The Treasurer shall have charge and custody of and be responsible for all funds of the club. Towards this end, the duties of the Treasurer shall include:
1) To receive all monies collected by BRACDC from dues, committees, or other designated groups, activities, etc.
2)To deposit all such received monies within 7 days of receipt into the bank account maintained by BRACDC
3) To issue checks for reimbursement of approved expenditures to members of the Club
4) To issue checks for payment of approved expenditures of the club
5) To reconcile bank statements and to maintain accounts, up to date and adequately detailed records of Club income and expenditures
6) To submit financial reports monthly or when requested to the BRACDC Board via the President
7) To submit regular financial reports to the BRACDC newsletter
8) To advise the Board of any situations which might lead to an emergency in any financial area of Club work
9) To coordinate with the Secretary to notify the Board and Newsletter of any member "not in good standing" with the Club because of financial obligations.

BULL RUN DIRECTOR job description
1) Contact new members in their area to welcome them to the Club and offer any assistance or information that might be needed;
2) Be prepared to head a Committee if its Chair is vacated, so as not to permit the lapse of said Committee. The Board must approve temporary Chair status for this situation, and the temporary Chair will remain in this position until a new Chair is found and approved by the Board;
3) Provide or organize any help needed to run meetings and/or club events;
4) Provide information or articles for publication in the club newsletter a few times per year;
5) Encourage and assist club members to better promote member participation in club activities, events and meetings;
6) Each Director shall provide a short Annual Report of their Director activities
to the Club President no later than March 15 of each year for inclusion in the Club's official Annual Report

BULL RUN COMMITTEE CHAIR job description
1) Committee chairs must be approved by the Board. Chairs are approved for one-year terms, which renew automatically unless majority vote of the Board votes otherwise;
2) Committee chairs must be club members in good standing;
3) Outgoing committee chairs must turn over to the Board or to the new Chair,
any records, inventory, merchandise, or other club property within 30 days of vacating the post;
4) Committee chairs may select club members to serve on their Committee; however these member names must be forwarded to the Board's attention within 15 days;
5) Committee chairs shall communicate frequently with the Vice President and provide information on their work when requested; any information requiring Board action shall be presented to the Board by the Vice President if the Committee Chair does not also hold a Board seat;
6) Committee chairs shall provide an Annual Report of their activities to the Club President no later than March 15 of each year;
7) Committee chairs shall follow any committee guidelines and standing orders as they apply to their committee.